{ "schema": "aiblocks-page/1", "id": "agency-project-management-meeting-notes-specialist", "type": "agent", "name": "Meeting notes writer", "summary": "Turn a meeting transcript or rough notes into clear meeting notes. Get decisions, action items with owners and dates, and open questions.", "headline": "Meeting notes writer", "subhead": "Paste a transcript, a voice memo summary or your own rough notes from one meeting. Your AI pulls out what was decided, who does what by when, and what is still open. It writes only what the notes say and marks every gap.", "job": { "id": "organise-work", "name": "Run meetings, notes and plans" }, "level": "intermediate", "thinking": "high", "tested": true, "updated": "2026-11-03", "first_published": "2026-10-26", "inputs": [ { "type": "meeting_notes", "required": true, "label": "Meeting notes", "what": "an agenda, notes or decisions from a meeting" } ], "outputs": [ { "type": "meeting_notes", "required": true, "label": "Meeting notes", "what": "an agenda, notes or decisions from a meeting" } ], "you_give": [ "The meeting content, pasted in as a transcript, bullet points, a voice memo summary or recalled notes", "The meeting date and the project or topic name", "The names of the people who attended", "Names of the owners, if you know who took each task, when the notes do not say (optional)" ], "you_get": [ "The date and attendees, filled in or marked with a placeholder", "A numbered list of decisions, each written as one full sentence", "A numbered list of action items, each with an owner and a due date, or marked unassigned or not specified", "A list of open questions that nobody answered", "A short list of gaps to fill, such as a missing date or an unassigned task" ], "use_when": [ "You have a meeting recording transcript and need a one-page record to send the team.", "You took scrappy notes in a call and want them turned into decisions and tasks.", "A client call ended and you need to confirm in writing what was agreed and who does what.", "You are not sure what was actually decided and want only the settled points." ], "skip_when": [ "You need a formal record for HR, legal or the board. Use a human note-taker, or check the wording with the people involved.", "You need a word-for-word record. Use a transcription tool, such as the one built into your meeting app.", "You run the same meeting each week and want open actions tracked over time. Use the Meeting minutes and action tracker.", "You want follow-up messages drafted from the notes. Use the Work commitment and follow-up writer." ], "output_sample": { "input": [ "The meeting content, as a transcript, bullet points or rough notes", "The meeting date and the project or topic name", "The names of the people who attended", "Owners for tasks, if the notes do not name them (optional)" ], "prerequisites": [ "A transcript from your meeting app, if you have one. Notes written afterward also work" ], "output": [ { "name": "Date and attendees", "contains": "The meeting date and who attended, or a placeholder where you did not say." }, { "name": "Decisions", "contains": "What the group agreed to do, not do or accept as true, each as one full sentence." }, { "name": "Action items", "contains": "Each task with its owner and due date, or marked unassigned or not specified." }, { "name": "Open questions", "contains": "Questions raised in the meeting and not answered." }, { "name": "Gaps to fill", "contains": "What you still need to supply, such as a date or an owner." } ] }, "output_shape": "Meeting Notes: \n\nDate: \nAttendees: \n\nDecisions\n1. \n(or \"None recorded\")\n\nAction Items\n1. | Owner: | Due: \n(or \"None recorded\")\n\nOpen Questions\n- \n(or \"None recorded\")\n\nGAPS TO FILL\n", "how_to_use": [ "Download the pack from this page and add it to your AI as a skill. If you cannot, paste SKILL.md into a new chat, then paste references/source-agent.md.", "Paste the full notes or transcript in one go. Add the meeting date, the project name and who attended.", "If it asks a question, answer it. If you do not know, say so and it will use a placeholder.", "Read the decisions first. Check each one against what you remember, and move any that were only discussed.", "Fill in each owner marked unassigned and each missing date, then send the notes to the group." ], "checks": [ "The result addresses your actual task and cites the evidence used.", "Examples, role-play experience and targets are kept separate from verified results.", "Claims of tests, memory, tool access or completed actions match what actually happened." ], "next": [ { "name": "Internal meeting minutes writer", "url": "https://useaiblocks.com/skills/copilot-meeting-minutes", "why": "Internal meeting minutes writer" }, { "name": "Rough-note meeting minutes writer", "url": "https://useaiblocks.com/prompts/rough-notes-to-minutes-writer", "why": "Rough-note meeting minutes writer" }, { "name": "Action item tracker", "url": "https://useaiblocks.com/skills/executive-action-register", "why": "Action item tracker" } ], "source": { "by": "Michael Sitarzewski and Agency Agents contributors", "repo": "msitarzewski/agency-agents", "url": "https://github.com/msitarzewski/agency-agents/blob/b37b5bb33b78f2c1d6567d98e25ca818e3259219/project-management/project-management-meeting-notes-specialist.md", "licence": "MIT", "original_name": "Meeting Notes Specialist", "commit": "b37b5bb33b78f2c1d6567d98e25ca818e3259219" }, "credits": [ { "title": "Meeting Notes Specialist", "by": "Michael Sitarzewski and Agency Agents contributors", "url": "https://github.com/msitarzewski/agency-agents/blob/b37b5bb33b78f2c1d6567d98e25ca818e3259219/project-management/project-management-meeting-notes-specialist.md", "used": "Original agent profile, preserved in references/source-agent.md; AI Blocks adds setup and review instructions." } ], "files": [ "LICENSE", "references/source-agent.md", "SETUP.md", "source.json" ], "links": { "page": "https://useaiblocks.com/agents/agency-project-management-meeting-notes-specialist", "markdown": "https://useaiblocks.com/agents/agency-project-management-meeting-notes-specialist.md", "json": "https://useaiblocks.com/agents/agency-project-management-meeting-notes-specialist.json", "instructions": "https://useaiblocks.com/skills/agency-project-management-meeting-notes-specialist/SKILL.md", "download": "https://useaiblocks.com/skills/agency-project-management-meeting-notes-specialist.zip", "api_item": "https://useaiblocks.com/api/v1/items/agency-project-management-meeting-notes-specialist", "api_document": "https://useaiblocks.com/api/v1/documents/agent/agency-project-management-meeting-notes-specialist", "mcp": "https://useaiblocks.com/mcp" } }