{ "schema": "aiblocks-page/1", "id": "agency-project-management-studio-operations", "type": "agent", "name": "Studio operations planner", "summary": "Write step-by-step procedures and an operating plan for your small studio or team. Get who owns what, your tools and vendors, and a support routine.", "headline": "Studio operations planner", "subhead": "Describe how your studio or small team runs day to day, and pick one process to write down. Your AI writes a step-by-step procedure for it, then an operating plan for your tools, vendors and equipment. With your own numbers, it also writes an operations report.", "job": { "id": "organise-work", "name": "Run meetings, notes and plans" }, "level": "intermediate", "thinking": "high", "tested": true, "updated": "2026-11-03", "first_published": "2026-10-26", "inputs": [ { "type": "question", "required": true, "label": "Question", "what": "the problem, decision or piece of work you want help with, and what a good outcome looks like" }, { "type": "source_text", "required": false, "label": "Source text", "what": "a long source in full: an article, a video or talk transcript, or notes from a book, with its title, author and link" }, { "type": "audit_report", "required": false, "label": "Audit report", "what": "findings with evidence, severity, missing inputs and next actions" } ], "outputs": [ { "type": "plan", "required": true, "label": "Plan", "what": "a dated plan: what to do, in what order, with a decision rule for each step" } ], "you_give": [ "How your studio or team works today, in plain words, with who does what and which tools you use (required)", "The one process you want written down first (required), such as how a job is briefed, how files are saved or how a client approves work", "Your tools, equipment and vendors, with who owns each and when each renews (optional)", "Any numbers you track, such as turnaround times, errors or support requests, for an operations report (optional)" ], "you_get": [ "A step-by-step procedure for the process you picked, with a check at each step", "A process list showing who owns each one, how often it runs and when to review it", "A list of tools, equipment and vendors with an owner and a review date for each", "A simple routine for support requests, with a proposed response time to agree", "An operations report from your own numbers, when you give them" ], "use_when": [ "Only one person knows how a job is done, and you want it written down before they go on leave.", "A new hire asks how things work here, and the answer is \"just ask around\".", "Your tool subscriptions, equipment and vendors are tracked in several places, or nowhere.", "You run a design, video, photo or marketing studio and need a simple, shared way of working." ], "skip_when": [ "You want to find which step in a slow process wastes the most time. Use the Operations Manager agent.", "You already have a written process and need it kept up to date each month. Use the Process guide revision reviewer.", "You want an IT help desk, ticket priorities and a change process. Use the IT Service Manager agent.", "You want a plan for several creative projects at once, with budget and team time. Use the Studio Producer agent." ], "output_sample": { "input": [ "How your studio or team works today, with who does what and which tools you use", "The one process to write down first", "Your tools, equipment and vendors, with owners and renewal dates (optional)", "Numbers you track, for a report (optional)" ], "prerequisites": [ "Someone who does the job and can check the steps" ], "output": [ { "name": "Scope", "contains": "The process picked, which part of the plan you asked for and your team size." }, { "name": "Procedure", "contains": "Purpose, who does it, steps with input, action, output and check, common problems and review date." }, { "name": "Process list", "contains": "Every process you run with an owner, how often it runs, if it is written down and its review date." }, { "name": "Tools, equipment and vendors", "contains": "Each item with what it supports, an owner, a renewal or check date and a backup." }, { "name": "Support routine", "contains": "Where requests go, who answers, a proposed response time and what counts as urgent." }, { "name": "Operations report", "contains": "Your own measures this period against last period, with the source of each." }, { "name": "Assumptions and checks not done", "contains": "What the AI assumed and which checks it could not run." } ] }, "output_shape": "SCOPE\n Process picked | Part of plan wanted | Team size \n\nPROCEDURE: \n Purpose | Scope | Who does it | How often \n Needs first: | | \n STEPS\n 1. | Input | Action | Output | Check \n CHECKS: | | \n RECORDS: | Review date \n\nPROCESS LIST\n | | | | \n\nTOOLS, EQUIPMENT AND VENDORS\n | | | | \n\nSUPPORT ROUTINE\n | | | \n\nOPERATIONS REPORT (only with your numbers)\n | | | \n\nASSUMPTIONS AND CHECKS NOT DONE", "how_to_use": [ "Download the pack from this page and add it to your AI as a skill. If you cannot, paste SKILL.md into a new chat, then paste references/source-agent.md.", "Describe how the studio runs today. Say which process you want written first. If you want the whole operating plan, say that.", "Paste your tool and vendor list and any numbers you track. If you do not have a list, say so and it will leave them as gaps.", "Ask the person who does the job to read the procedure and correct each step. They know what really happens.", "Save the final version in a shared place. Put a review date on it." ], "checks": [ "The result addresses your actual task and cites the evidence used.", "Examples, role-play experience and targets are kept separate from verified results.", "Claims of tests, memory, tool access or completed actions match what actually happened." ], "next": [ { "name": "Business tool launch reviewer", "url": "https://useaiblocks.com/skills/business-tool-launch-checklist", "why": "Business tool launch reviewer" } ], "source": { "by": "Michael Sitarzewski and Agency Agents contributors", "repo": "msitarzewski/agency-agents", "url": "https://github.com/msitarzewski/agency-agents/blob/b37b5bb33b78f2c1d6567d98e25ca818e3259219/project-management/project-management-studio-operations.md", "licence": "MIT", "original_name": "Studio Operations", "commit": "b37b5bb33b78f2c1d6567d98e25ca818e3259219" }, "credits": [ { "title": "Studio Operations", "by": "Michael Sitarzewski and Agency Agents contributors", "url": "https://github.com/msitarzewski/agency-agents/blob/b37b5bb33b78f2c1d6567d98e25ca818e3259219/project-management/project-management-studio-operations.md", "used": "Original agent profile, preserved in references/source-agent.md; AI Blocks adds setup and review instructions." } ], "files": [ "LICENSE", "references/source-agent.md", "SETUP.md", "source.json" ], "links": { "page": "https://useaiblocks.com/agents/agency-project-management-studio-operations", "markdown": "https://useaiblocks.com/agents/agency-project-management-studio-operations.md", "json": "https://useaiblocks.com/agents/agency-project-management-studio-operations.json", "instructions": "https://useaiblocks.com/skills/agency-project-management-studio-operations/SKILL.md", "download": "https://useaiblocks.com/skills/agency-project-management-studio-operations.zip", "api_item": "https://useaiblocks.com/api/v1/items/agency-project-management-studio-operations", "api_document": "https://useaiblocks.com/api/v1/documents/agent/agency-project-management-studio-operations", "mcp": "https://useaiblocks.com/mcp" } }