{ "schema": "aiblocks-page/1", "id": "weekly-invoice-and-cash-chaser", "type": "agent", "name": "Late invoice and cash forecast reviewer", "summary": "Track unpaid invoices and draft suitable reminders. Get payment gaps and a cash view that keeps promises separate from money received.", "headline": "Late invoice and cash forecast reviewer", "subhead": "Share open invoices, due dates, received payments and upcoming bills. It checks new invoice totals, tracks late amounts and drafts reminders from your terms and history. You get drafts and a dated cash forecast. Payment promises stay uncertain, missing bills limit the forecast and no reminder, fee or write-off is applied without approval.", "job": { "id": "plan-budgets-and-cash", "name": "Plan budgets, costs and cash flow" }, "level": "beginner", "thinking": "high", "tested": true, "updated": "2026-10-28", "first_published": "2026-10-21", "inputs": [ { "type": "spreadsheet", "required": true, "label": "Spreadsheet", "what": "a spreadsheet with its data, formulas and charts" }, { "type": "document", "required": false, "label": "Document", "what": "a finished document, such as a Word file, a PDF or a page of notes" }, { "type": "question", "required": false, "label": "Question", "what": "the problem, decision or piece of work you want help with, and what a good outcome looks like" } ], "outputs": [ { "type": "audit_report", "required": true, "label": "Audit report", "what": "findings with evidence, severity, missing inputs and next actions" }, { "type": "copy_draft", "required": true, "label": "Copy draft", "what": "a draft of any copy (ad, page, email or script) that a check or edit pass works on" }, { "type": "spreadsheet", "required": true, "label": "Spreadsheet", "what": "a spreadsheet with its data, formulas and charts" } ], "you_give": [ "Your open invoices with customer, amount, invoice date, due date and payments received", "New invoices sent this week, as PDFs or text (advised)", "Your bills and fixed costs for the cash view (advised)", "Notes on how each customer usually pays and which ones you most want to keep (optional)", "Your payment terms, late fee rules and floor for a plan (optional)" ], "you_get": [ "Fixes for any new invoice with a wrong total, date or missing field", "Days late per invoice and per customer, against last week", "A reminder draft for each late invoice, in the tone that fits the customer", "A payment plan to offer anyone who has gone quiet", "A 30, 60 and 90 day cash forecast with doubtful amounts marked", "A list of sends and offers to approve" ], "use_when": [ "You invoice clients or retailers and the chasing keeps slipping to the end of the month.", "One or two slow payers hold a large share of what you are owed.", "You want to know, each Monday, whether the next 90 days of cash hold up." ], "skip_when": [ "Your business takes cash sales only and sends no invoices: keep a simple sales sheet or ask a bookkeeper instead.", "You want ways to free up cash across the whole business: use the Cash flow improvement planner.", "You need year-end accounts or tax figures: ask a bookkeeper or accountant." ], "output_sample": { "input": [ "Your open invoices with customer, amount, invoice date, due date and payments received", "New invoices sent this week (advised)", "Your bills and fixed costs (advised)", "Notes on how each customer usually pays (optional)", "Your payment terms, late fee rules and plan floor (optional)" ], "prerequisites": [ "An AI that can keep files between runs, such as Claude Code, if you want it to remember last week" ], "output": [ { "name": "This week", "contains": "Total owed, total late, and days outstanding compared with last week." }, { "name": "Invoice fixes", "contains": "Any new invoice with a wrong total, wrong date or missing field, and how to fix it." }, { "name": "Reminders to send", "contains": "Each late invoice with a draft reminder or letter, the tone chosen and why." }, { "name": "Plans to offer", "contains": "For customers quiet past 45 days, what they can likely pay and a plan to propose." }, { "name": "Cash view", "contains": "A 30, 60 and 90 day forecast with doubtful amounts marked." }, { "name": "Watch next week", "contains": "The two or three invoices that decide whether the cash view holds." }, { "name": "Files and missing", "contains": "Each step's saved file and every MISSING line." } ] }, "output_shape": "THIS WEEK\n Owed | late across invoices | days outstanding (last week )\n\nINVOICE FIXES\n | | fix: \n\nREMINDERS TO SEND\n | , , days late | tone: | draft below\n\nPLANS TO OFFER\n | quiet days | can likely pay | plan: \n\nCASH VIEW\n 30 days | 60 days | 90 days | doubtful: , \n\nWATCH NEXT WEEK\n \n\nFILES AND MISSING\n | MISSING: ", "how_to_use": [ "Start a chat with the agent. In Claude Code (a paid tool), add it as a skill or save it in .claude/agents, then ask it to run this week's chase. To run it every Monday, set a recurring task or a reminder yourself. Nothing starts by itself. In a free chat, paste last week's invoice and customer files in each time.", "Export your open invoices from your invoicing tool. Put the file in one folder, or attach it in the chat.", "Add your bills and fixed costs once. Update them when they change.", "Read the reminder drafts. Send the ones you agree with from your own email, then tell the agent which went out.", "Run it again next Monday. It compares with its saved rows and checks which promises were kept." ], "checks": [ "Every days-late figure matches the due date in your file.", "Each reminder names the invoice, the amount and one way to pay.", "No reminder was drafted for an invoice still inside its terms.", "The cash view marks doubtful amounts instead of counting them.", "Nothing was sent without your clear yes." ], "steps": [ { "position": 1, "id": "invoice-totals-checker", "name": "Invoice totals checker", "summary": "Check invoice totals before you pay or send. Give it the invoice. You get every line, discount, tax and total recalculated, plus missing fields.", "url": "https://useaiblocks.com/skills/invoice-totals-checker" }, { "position": 2, "id": "cash-tied-up-finder", "name": "Cash tied-up finder", "summary": "Share receivables, stock, bills, sales and costs. See how long cash stays stuck and where to free it.", "url": "https://useaiblocks.com/skills/cash-tied-up-finder" }, { "position": 3, "id": "payment-reminder-letter-writer", "name": "Payment reminder letter writer", "summary": "Share the invoice and customer history. Get a clear, polite payment reminder and a firmer follow-up draft.", "url": "https://useaiblocks.com/skills/payment-reminder-letter-writer" }, { "position": 4, "id": "can-they-pay-deal-checker", "name": "Deal payment checker", "summary": "Share the amount asked for and what you know about their finances. Get a payment range, a fixed proposal and what could change it.", "url": "https://useaiblocks.com/skills/can-they-pay-deal-checker" }, { "position": 5, "id": "cash-forecast-builder", "name": "Cash forecast builder", "summary": "Build a 30, 60 and 90 day cash forecast from your invoices, bills and fixed costs. See if you can make payroll, with risks named.", "url": "https://useaiblocks.com/skills/cash-forecast-builder" } ], "next": [ { "name": "Bad-year break-even tester", "url": "https://useaiblocks.com/skills/bad-year-break-even-tester", "why": "Bad-year break-even tester" }, { "name": "Water utility billing and cash checker", "url": "https://useaiblocks.com/skills/water-utility-collections-reconciler", "why": "Water utility billing and cash checker" }, { "name": "Cash and currency risk planner", "url": "https://useaiblocks.com/skills/cash-and-currency-risk-planner", "why": "Cash and currency risk planner" }, { "name": "Supplier invoice exception reviewer", "url": "https://useaiblocks.com/skills/recurring-invoice-exception-review-assistant", "why": "Supplier invoice exception reviewer" } ], "source": null, "credits": [], "files": [], "links": { "page": "https://useaiblocks.com/agents/weekly-invoice-and-cash-chaser", "markdown": "https://useaiblocks.com/agents/weekly-invoice-and-cash-chaser.md", "json": "https://useaiblocks.com/agents/weekly-invoice-and-cash-chaser.json", "instructions": "https://useaiblocks.com/skills/weekly-invoice-and-cash-chaser/SKILL.md", "api_item": "https://useaiblocks.com/api/v1/items/weekly-invoice-and-cash-chaser", "api_document": "https://useaiblocks.com/api/v1/documents/agent/weekly-invoice-and-cash-chaser", "mcp": "https://useaiblocks.com/mcp" } }