{ "schema": "aiblocks-page/1", "id": "weekly-one-on-one-prep-keeper", "type": "agent", "name": "One-on-one agenda and feedback planner", "summary": "Prepare a short agenda from real notes. Carry open items, find specific wins and plan supported feedback privately.", "headline": "One-on-one agenda and feedback planner", "subhead": "Share last week’s notes, each person’s role and goals. It brings forward open work, identifies actual wins and prepares questions or feedback for repeated issues. You get one page per person, starting with their agenda. Manager notes are one-sided; no praise, motive or pattern is invented, and private notes stay out of shared updates.", "job": { "id": "lead-people", "name": "Lead and manage people" }, "level": "intermediate", "thinking": "high", "tested": true, "updated": "2026-11-03", "first_published": "2026-10-21", "inputs": [ { "type": "meeting_notes", "required": true, "label": "Meeting notes", "what": "an agenda, notes or decisions from a meeting" }, { "type": "question", "required": true, "label": "Question", "what": "the problem, decision or piece of work you want help with, and what a good outcome looks like" }, { "type": "plan", "required": false, "label": "Plan", "what": "a dated plan: what to do, in what order, with a decision rule for each step" } ], "outputs": [ { "type": "plan", "required": true, "label": "Plan", "what": "a dated plan: what to do, in what order, with a decision rule for each step" }, { "type": "feedback_notes", "required": true, "label": "Feedback notes", "what": "a person's notes on an output: what to keep, change or drop" } ], "you_give": [ "Last week's notes from each one-on-one and anything you noticed, per person (rough one-liners are fine)", "Each person's name, job, time in the role and current work", "Their objectives or key results this quarter (advised)", "A yes if you want a status update for your own manager (optional)", "The person files from earlier weeks, once they exist (optional on week one)" ], "you_get": [ "A one-page agenda per person, their items first", "One specific win per person and the exact praise", "Open items carried forward, with stuck ones marked", "A planned hard conversation only where a problem repeated", "Patterns stuck across the team, which may be yours to fix", "A one-page status update for your manager, when asked" ], "use_when": [ "You manage three or more people and your one-on-ones have become status meetings.", "You keep forgetting to praise the thing that went well last week.", "A problem has come up twice and you are not sure how to raise it.", "A new hire starts and you want a meeting rhythm that fits their first weeks." ], "skip_when": [ "You manage one or two people. A shared note and a good question may be all you need.", "You are writing the end-of-quarter review. Use the Employee performance review writer, which reads these files.", "A problem is serious now, such as a safety issue or a policy breach. Raise it yourself at once. Do not wait for two weeks of notes.", "You want notes from a meeting turned into minutes or action items. Use the Rough-note meeting minutes writer." ], "output_sample": { "input": [ "Last week's notes from each one-on-one, per person (rough lines are fine)", "Each person's name, job, time in the role and current work", "Their goals this quarter (advised)", "A yes if you want an update for your own manager (optional)", "Person files from earlier weeks, once they exist (optional)" ], "prerequisites": [ "Your notes about each person, kept where only you can read them", "Claude Code or similar, if you want it to keep one file per person" ], "output": [ { "name": "This week in one line", "contains": "How many one-on-ones, stuck items and hard points you have this week." }, { "name": "Per-person agenda", "contains": "One page per person: their items first, open items, the win, any hard point and the go-to question if due." }, { "name": "Win and exact praise", "contains": "One specific win from your notes, the words to say and when to say them." }, { "name": "Hard point plan", "contains": "For a problem seen two weeks running: the behaviour, the likely reason and how to raise it." }, { "name": "Team patterns", "contains": "Anything stuck for more than one person, which may be yours to fix." }, { "name": "Your update", "contains": "A one-page status update for your manager, only if you ask, with private notes left out." }, { "name": "Files and missing", "contains": "Each agenda file saved and every MISSING line." } ] }, "output_shape": "THIS WEEK (one page per person; agenda of 5 items or fewer)\n one-on-ones | stuck items | hard points | go-to question due for: \n\n (,