# Host notes for neighbor contact planning

Use with `apartment-guide.md`. This fictional example has three 40-minute meetings.
No actual residents have been consulted. It is ready for content review and a pilot
once language support and hosting are confirmed, not deployment as a response plan.

## Preparation for every meeting

Print the complete participant guide, with a fresh copy of the relevant worksheet
for each participant. Bring pencils. Arrange seating and writing surfaces that people
can use; invite access requests privately. Do not require a device or purchase.
Confirm competent English/Spanish language support and reviewed translated copies;
the English source alone cannot meet the example's bilingual delivery requirement.
Reschedule if support is missing rather than record an inaccessible session as complete.

Explain passing, private writing, and fictional examples. Do not collect household
details or treat attendance as agreement to a role. Assign a timekeeper only if someone
accepts; otherwise the host keeps time. Extra storytelling is optional and must fit
within the pair discussion, never displace closing decisions.

## Meeting 1 — Preference and limits

Use module `preferences`, worksheet W1. Timing: welcome 8, private work 10, pairs 10,
debrief 7, close 5 = 40 minutes. Interpretation and transitions are included in the
stated blocks; reduce pair turns if more interpretation time is needed.

Say: “Choose a useful contact action and a limit. You may use our fictional example.”
Read the example aloud if useful. Quietly check whether participants can identify a
dependency requiring acceptance. If someone is stuck, use fictional participant A;
never request a personal explanation. Close with the optional conversation before
meeting 2. A person who cannot have that conversation uses the fictional W2 example.

## Meeting 2 — Draft and dependency

Use module `arrangement`, worksheet W2. Timing: review 8, draft 12, dependency test 10,
debrief 5, close 5 = 40 minutes. Interpretation fits in review/draft; shorten the number
of examples if necessary.

Say: “Mark who accepted an action. A name written here is not acceptance.” Offer the
fictional A/B/C example. Ask what happens if the partner is absent, how to withdraw,
and who may keep copies. If no real partner has agreed, mark practice only and use
fictional information. Do not appoint a backup from the room or from absent residents.
At closing, remind participants to bring a fictional or consented draft next time.

## Meeting 3 — Paper rehearsal

Use module `rehearsal`, worksheets W2 and W3. Timing: welcome/scenario 8, rehearsal 12,
revision 10, debrief 5, close 5 = 40 minutes.

Read: “Mobile data is unavailable. Your intended partner is absent. Explain your next
step using only the draft.” Pair willing participants; the host can support an unpaired
participant. Observe whether the draft actually contains an instruction and accepted
roles. No messages are sent and nobody visits a household. Debrief what remains uncertain;
missing contact does not prove safety or authorize entry. Ensure each participant can
identify one revision and one remaining limit.

Use closing time to propose a maintainer and review date, recording actual acceptance
or leaving the role unfilled. If nobody accepts, explain that group follow-up is not
confirmed and individuals keep their own records. Do not claim a group commitment.

## Catch-up and maintenance

Provide the participant guide's catch-up sheet to people who request it. A private,
supported rehearsal may be offered if a host accepts; never promise unscheduled help.
Use the guide's maintenance section: proposed organizer, proposed 2026-10-15 review,
and earlier review after changed preferences, withdrawal, or failed practice. Keep
feedback non-sensitive, date changes, and offer updated paper copies by consent.

## Pilot observation

After each session, ask willing participants whether they could follow the worksheet,
whether time and language support were adequate, and what prevented a next action.
Record barriers without identifying residents. Revise the relevant guide and host
instruction together. A future participant pilot is distinct from an agent walkthrough.