{
 "schema": "aiblocks-page/1",
 "id": "donated-goods-intake-planner",
 "type": "skill",
 "name": "Donated goods intake planner",
 "summary": "Plan your donated goods intake: what to accept, how to grade, where each item goes, and a basic donor receipt. Built for thrift and resale stores.",
 "headline": "Donated goods intake planner",
 "subhead": "Share the goods you accept, intake space, staff, and current bottlenecks. It separates acceptance, sorting, grading, and routing for a resale store. You get clear intake steps, grading rules, safe handling checks, and receipt wording that leaves value decisions to the donor.",
 "job": {
  "id": "organise-work",
  "name": "Run meetings, notes and plans"
 },
 "level": "intermediate",
 "thinking": "high",
 "tested": true,
 "updated": "2026-10-28",
 "first_published": "2026-10-25",
 "inputs": [
  {
   "type": "question",
   "required": true,
   "label": "Question",
   "what": "the problem, decision or piece of work you want help with, and what a good outcome looks like"
  },
  {
   "type": "document",
   "required": false,
   "label": "Document",
   "what": "a finished document, such as a Word file, a PDF or a page of notes"
  }
 ],
 "outputs": [
  {
   "type": "plan",
   "required": true,
   "label": "Plan",
   "what": "a dated plan: what to do, in what order, with a decision rule for each step"
  }
 ],
 "you_give": [
  "The goods you accept now and the goods you turn away",
  "Your monthly item volume by category (optional)",
  "Your intake space, drop-off hours and staff or volunteer count",
  "Your current grading rules, if you have any (optional)",
  "Your current discard rate, plus disposal or recycler costs (optional)",
  "The main intake problem you want fixed"
 ],
 "you_get": [
  "Acceptance list, intake layout, grading guide, routing plan, basic receipt template, and tracking measures."
 ],
 "use_when": [
  "You need this task done for a nonprofit, community program, or donated-goods store.",
  "Your store is in the US. The receipt and tax wording follows US rules (IRS, EIN). Elsewhere, check your local donor-receipt rules with an adviser before you use it."
 ],
 "skip_when": [
  "You need to value a gift for tax, or handle Form 8283 or an appraisal: ask your tax adviser, since this plan leaves value to the donor.",
  "You want shelf prices or display ideas for graded items: there is no pricing skill in this library yet, so set prices with your store lead.",
  "You want to list high-value items online: this plan only flags them for review, so use the Donated goods online resale planner for the listing."
 ],
 "output_sample": {
  "input": [
   "The goods you accept and the goods you turn away",
   "Your intake space, hours and staff count",
   "Your drop-off and pickup setup",
   "Your current discard rate and disposal costs (optional)",
   "Your biggest intake problem today"
  ],
  "output": [
   {
    "name": "Accepted and not-accepted items list",
    "contains": "A public list of what you take and what you turn away, ready to post at drop-off points."
   },
   {
    "name": "Drop-off and pickup plan",
    "contains": "Hours, unloading area, pickup routing and the checks to run before a pickup is booked."
   },
   {
    "name": "Grading rubric",
    "contains": "Clear condition tiers for each category, with a note to add photos of each tier."
   },
   {
    "name": "Triage flow",
    "contains": "The four lanes each item can go to: sell floor, sell online, salvage or recycle, and discard."
   },
   {
    "name": "At-donation receipt template",
    "contains": "A dated receipt that lists item categories and the org's details, with no value and a no-goods-given statement."
   },
   {
    "name": "Monthly intake dashboard",
    "contains": "Volume, discard rate, diversion rate and sell-through by lane, to review each month."
   }
  ]
 },
 "how_to_use": [
  "Open a chat in Claude, ChatGPT or Gemini. No code, files or paid tools are needed.",
  "Paste the skill text from this page into the chat.",
  "Add your answers to the list under what you give. Say the biggest problem first.",
  "Read the plan. Check that the accepted list and grading tiers match your real shop.",
  "Have a person check the receipt wording before you use it. Receipts are tax papers for the donor.",
  "Share the monthly intake dashboard with your team, and review it each month."
 ],
 "checks": [],
 "next": [
  {
   "name": "Action item tracker",
   "url": "https://useaiblocks.com/skills/executive-action-register",
   "why": "Action item tracker"
  },
  {
   "name": "Task list manager",
   "url": "https://useaiblocks.com/skills/task-list-keeper",
   "why": "Task list manager"
  },
  {
   "name": "Meeting minutes writer",
   "url": "https://useaiblocks.com/skills/meeting-minutes-writer",
   "why": "Meeting minutes writer"
  }
 ],
 "source": {
  "by": "Nonprofit Skills",
  "repo": "sector-skills/nonprofit-skills",
  "url": "https://github.com/sector-skills/nonprofit-skills/tree/7d8a2ca9d471fc975d0e9ccd02fcdd66520fd1c8/nonprofit-skills-library/skills/retail-operations/nonprofit-donation-intake-grading",
  "licence": "MIT",
  "original_name": "nonprofit-donation-intake-grading",
  "commit": "7d8a2ca9d471fc975d0e9ccd02fcdd66520fd1c8"
 },
 "credits": [
  {
   "title": "nonprofit-donation-intake-grading skill",
   "by": "Nonprofit Skills",
   "url": "https://github.com/sector-skills/nonprofit-skills/tree/7d8a2ca9d471fc975d0e9ccd02fcdd66520fd1c8/nonprofit-skills-library/skills/retail-operations/nonprofit-donation-intake-grading",
   "used": "Copied under the MIT licence. We gave it a plain name. We added Before you start and After this sections that link to other AI Blocks steps."
  },
  {
   "title": "Original author",
   "by": "Brendon Connelly",
   "url": "https://brendonconnelly.com",
   "used": "Wrote the skill; Nonprofit Skills shared it in their collection."
  }
 ],
 "files": [
  "LICENSE"
 ],
 "links": {
  "page": "https://useaiblocks.com/skills/donated-goods-intake-planner",
  "markdown": "https://useaiblocks.com/skills/donated-goods-intake-planner.md",
  "json": "https://useaiblocks.com/skills/donated-goods-intake-planner.json",
  "instructions": "https://useaiblocks.com/skills/donated-goods-intake-planner/SKILL.md",
  "download": "https://useaiblocks.com/skills/donated-goods-intake-planner.zip",
  "api_item": "https://useaiblocks.com/api/v1/items/donated-goods-intake-planner",
  "api_document": "https://useaiblocks.com/api/v1/documents/skill/donated-goods-intake-planner",
  "mcp": "https://useaiblocks.com/mcp"
 }
}