---
name: portfolio-monitoring
description: Track and analyze portfolio company performance against plan. Ingests monthly/quarterly financial packages (Excel, PDF), extracts KPIs, flags variances to budget, and produces summary dashboards. Use when reviewing portfolio company financials, preparing board materials, or monitoring covenant compliance. Triggers on "review portfolio company", "monthly financials", "how is [company] performing", "covenant check", or "portfolio update".
---

# Portfolio Monitoring

## India

This skill operates on **Indian markets**. Load **`india-market-conventions`**
before building anything, and **`india-market-data`** for sources. Two rules cause
most Indian errors:

- **Fiscal year is April–March.** `FY2025` = year ending **31 Mar 2025**; `Q1 FY26` =
  Apr–Jun 2025. Label periods `Q3 FY26 (Oct–Dec 25)`, never a bare calendar year.
  Never annualise a quarter without stating the fiscal offset.
- **Units are lakh (10⁵) and crore (10⁷).** Never use the Excel format
  `#,##0,," Cr"` — each trailing comma divides by 1,000, so that format displays
  **lakh under a crore label: a 100× error**. Divide by `10000000` in a live
  formula and label the column `Total Revenue (₹ Cr)`.

What has no Indian equivalent is listed in `NOT-ADAPTABLE.md`. Name the gap —
never substitute a proxy and present it as the real thing.

## Workflow

### Step 1: Ingest Financial Package

- Accept the user's portfolio company financial package (Excel workbook, PDF, or CSV)
- Extract key financials: Revenue, EBITDA, cash balance, debt outstanding, capex, working capital
- Identify the reporting period and compare to prior period and budget/plan

### Step 2: KPI Extraction & Variance Analysis

Key metrics to track (adapt to the company's sector):

**Financial KPIs:**
- Revenue vs. budget ($ and %)
- EBITDA and EBITDA margin vs. budget
- Cash balance and net debt
- Leverage ratio (Net Debt / LTM EBITDA)
- Interest coverage ratio
- Capex vs. budget
- Free cash flow

**Operational KPIs** (ask user or infer from data):
- Customer count / revenue per customer
- Employee headcount / revenue per employee
- Backlog / pipeline
- Churn / retention rates

### Step 3: Flag & Summarize

- **Green**: Within 5% of plan
- **Yellow**: 5-15% below plan — flag for discussion
- **Red**: >15% below plan or covenant breach risk — immediate attention

Output a concise summary:
1. One-paragraph executive summary ("Company X is tracking [ahead/behind/on] plan...")
2. KPI table with actual vs. budget vs. prior period
3. Red/yellow flags with context
4. Covenant compliance status (if applicable)
5. Questions for management

### Step 4: Trend Analysis

If multiple periods are provided:
- Chart key metrics over time (revenue, EBITDA, cash)
- Identify trends — accelerating, decelerating, or stable
- Compare vs. underwriting case

## Important Notes

- Always ask for the budget/plan to compare against if not provided
- Don't assume sector-specific KPIs — ask what matters for this company
- If covenant levels aren't known, ask the user for the credit agreement terms
- Output should be board-ready — concise, factual, no fluff

- **Runbook:** [`references/runbook-portfolio.md`](references/runbook-portfolio.md) — the end-to-end walkthrough (which skills to load in what order, and the output contract).