{
 "schema": "aiblocks-page/1",
 "id": "plan-workforce-disruption-coverage-before-announcing",
 "type": "workflow",
 "name": "Plan staff coverage during a disruption",
 "summary": "Provide essential services, staff availability and disruption facts. Get feasible coverage options, escalation roles and message drafts.",
 "headline": "Plan staff coverage during a disruption",
 "subhead": "Provide essential services, staff availability and disruption facts. Get feasible coverage options, escalation roles and message drafts.",
 "job": {
  "id": "hire-people",
  "name": "Hire and look after your people"
 },
 "level": "advanced",
 "thinking": "high",
 "tested": true,
 "updated": "2026-10-28",
 "first_published": "2026-10-25",
 "inputs": [
  {
   "type": "question",
   "required": true,
   "label": "Question",
   "what": "the problem, decision or piece of work you want help with, and what a good outcome looks like"
  },
  {
   "type": "spreadsheet",
   "required": true,
   "label": "Spreadsheet",
   "what": "a spreadsheet with its data, formulas and charts"
  },
  {
   "type": "document",
   "required": true,
   "label": "Document",
   "what": "a finished document, such as a Word file, a PDF or a page of notes"
  }
 ],
 "outputs": [
  {
   "type": "plan",
   "required": true,
   "label": "Plan",
   "what": "a dated plan: what to do, in what order, with a decision rule for each step"
  },
  {
   "type": "document",
   "required": true,
   "label": "Document",
   "what": "a finished document, such as a Word file, a PDF or a page of notes"
  }
 ],
 "you_give": [
  "DISRUPTION: state confirmed facts, affected sites, horizon and incident decision owner.",
  "ESSENTIAL_COVERAGE: list service windows, roles, skills and minimum safe coverage.",
  "AVAILABILITY: attach a pseudonymized roster, confirmed availability and approved work limits.",
  "COMMUNICATION_RULES: give approved contacts, escalation routes and shareable facts."
 ],
 "you_get": [
  "Coverage options with unfilled duties and gates",
  "Employee message drafts and decision/action register"
 ],
 "use_when": [
  "Preparing workforce continuity during sudden staff or site disruption",
  "You must keep essential services running and need to see which duties no one can cover yet.",
  "You need a message draft and an action register ready for the incident lead before anything is announced."
 ],
 "skip_when": [
  "The change is a layoff, not a short disruption: use the Layoff plan writer.",
  "The crisis is an outage, a product failure or a public problem, not a staffing gap: use the Crisis response planner.",
  "You want a regular rota for a normal week: use the Shift schedule builder."
 ],
 "output_sample": {
  "input": [
   "The confirmed facts of the disruption, affected sites, how long it may last and who owns decisions",
   "The services that must keep running, with hours, roles, skills and the minimum safe cover",
   "A roster with names replaced by codes, confirmed availability and approved work limits",
   "Approved contacts, escalation routes and the facts you may share"
  ],
  "prerequisites": [
   "An AI that can open the downloaded workflow folder",
   "A manager who confirms availability, safety and final assignments"
  ],
  "output": [
   {
    "name": "Roles and immediate priorities",
    "contains": "Who decides, who acts and who must be told, with essential-service priorities and safety limits."
   },
   {
    "name": "Coverage options",
    "contains": "Cover by service window and role, the tradeoffs of each option and every duty left uncovered."
   },
   {
    "name": "Employee message draft",
    "contains": "Confirmed facts only, what staff should do now and a field for the time of the next update."
   },
   {
    "name": "Action register",
    "contains": "Each gap or decision with its owner, deadline, escalation trigger and whether the message is approved."
   },
   {
    "name": "Check table",
    "contains": "PASS, FAIL or NOT RUN for each check, with missing inputs and the next person or input needed."
   }
  ]
 },
 "how_to_use": [
  "Download the complete workflow pack and unzip it. It holds START_HERE.txt, this skill and the three step skills.",
  "Give the complete folder to your AI. Start with START_HERE.txt, then provide the four inputs. Use a roster with names replaced by codes. If a step skill folder is missing, the AI stops and asks for it.",
  "Follow its checkpoints and check the evidence before using any output."
 ],
 "checks": [
  "Required versus confirmed coverage reconciles for each service window.",
  "Skills, availability and approved work limits constrain assignments.",
  "Uncovered work has owner and escalation route.",
  "Messages and roster updates remain drafts."
 ],
 "steps": [
  {
   "position": 1,
   "id": "workforce-crisis-playbook-writer",
   "name": "Workforce crisis playbook writer",
   "summary": "Name the crisis type. Get roles, a first-hour staff message, a 24-hour action list and a review plan for your people.",
   "url": "https://useaiblocks.com/skills/workforce-crisis-playbook-writer"
  },
  {
   "position": 2,
   "id": "shift-schedule-planner",
   "name": "Shift schedule planner",
   "summary": "Plan a fair shift pattern, a weekly schedule and a rotation for nights and weekends, with a swap policy and staff notice. Not legal advice.",
   "url": "https://useaiblocks.com/skills/shift-schedule-planner"
  },
  {
   "position": 3,
   "id": "executive-action-register",
   "name": "Action item tracker",
   "summary": "Share meeting notes or email threads. Get action items with owners, deadlines and unresolved commitments.",
   "url": "https://useaiblocks.com/skills/executive-action-register"
  }
 ],
 "next": [
  {
   "name": "Employee data privacy checker",
   "url": "https://useaiblocks.com/skills/employee-data-privacy-checker",
   "why": "Employee data privacy checker"
  },
  {
   "name": "Nonprofit resale store shift planner",
   "url": "https://useaiblocks.com/skills/nonprofit-retail-coverage-planner",
   "why": "Nonprofit resale store shift planner"
  },
  {
   "name": "Workplace policy and handbook writer",
   "url": "https://useaiblocks.com/skills/policy-handbook-writer",
   "why": "Workplace policy and handbook writer"
  }
 ],
 "source": null,
 "credits": [],
 "files": [
  "references/practice-case.md"
 ],
 "links": {
  "page": "https://useaiblocks.com/workflows/plan-workforce-disruption-coverage-before-announcing",
  "markdown": "https://useaiblocks.com/workflows/plan-workforce-disruption-coverage-before-announcing.md",
  "json": "https://useaiblocks.com/workflows/plan-workforce-disruption-coverage-before-announcing.json",
  "instructions": "https://useaiblocks.com/skills/plan-workforce-disruption-coverage-before-announcing/SKILL.md",
  "download": "https://useaiblocks.com/skills/plan-workforce-disruption-coverage-before-announcing.zip",
  "api_item": "https://useaiblocks.com/api/v1/items/plan-workforce-disruption-coverage-before-announcing",
  "api_document": "https://useaiblocks.com/api/v1/documents/workflow/plan-workforce-disruption-coverage-before-announcing",
  "mcp": "https://useaiblocks.com/mcp"
 }
}