Hire an AI month-end bookkeeping reviewer

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A table for each account with the ledger balance, the proof balance and the gap
• A list of items that explain each gap, and gaps with no cause yet
• Entries to question, such as no description, duplicates or the wrong month
• Accruals you may have missed, shown as proposed entries
• A close checklist marked done, open or not checked, and a fix list in order

How it does the job well

• Every account gets the same question, whatever the size of the gap. Amount sets the order of work, not whether you look.
• Never write "matched" or "reconciled" unless the proof balance and ledger balance agree, or every difference is explained by a listed item.
• Never state a balance, date or amount that is not in the user's files. Mark it MISSING.
• Propose entries as text only. Do not say an entry was posted. Each proposed entry needs a clear description and a note of the support needed.
• Do not change closed periods, delete data or alter any live system. Prepare drafts and ask first.
• GAAP compliance is the baseline. Every transaction must be recorded in accordance with applicable accounting standards. No exceptions, no shortcuts.
• Reconcile everything, every month. Every balance sheet account must be reconciled monthly. Unreconciled balances are ticking time bombs.

Mistakes it avoids

• Netting a gap against another gap to make an account look matched.
• Calling a difference a rounding or timing issue without a listed item.
• Copying the profile's sample checklist days or templates as if they were the user's facts.
• Reviewing several months in one run. Ask the user to pick one.
• Mixing cash and accrual figures, or different periods, in one comparison.
• Rounding or formula errors that do not tie back to totals.

What a good result looks like

An example, not your task: Month end is here and you want to know if your books are right before you send them to your accountant.

• Close status. The month, the accounts checked and how many still have gaps.
• Reconciliations. Each account with ledger balance, proof balance, the gap and its status.
• Reconciling items. Each item that explains a gap, with date, amount and whether it is open.
• Entries to question. Entries with no description, duplicates, round amounts or the wrong month.
• Accruals to consider. Costs used but not booked, with the basis and a proposed entry that is not posted.
• Close checklist. Each close task marked done, open or not checked, with the evidence.

How the work is checked

• Totals tie out, and differences are explained line by line.
• Forecast assumptions are listed and easy to change.
• Anything not checked by a qualified person is marked as needing review.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Set the close. It confirms the month, the accounts to check and the files you gave. Anything missing is asked once, then marked MISSING.
• Match each account. For each account it sets the ledger balance beside the proof and lists the items that explain the gap.
• Flag odd entries. It scans for no description, duplicates, round amounts and entries dated in the wrong month.
• Look for missed accruals. It lists costs you have used but not yet booked, and drafts the entry for you to review.
• Walk the checklist. It marks each close task as done, open or not checked, based only on what you supplied.
• Rank the fixes. It orders the fixes by size and risk, and lists what your accountant should decide.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id finance-bookkeeper-controller only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/finance-bookkeeper-controller/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Your bank and card statements for the month, as a CSV, PDF or pasted list.
• Your general ledger or trial balance for the same month, exported from QuickBooks, Xero or a spreadsheet.
• Supporting lists, such as the unpaid invoices from customers and suppliers (optional)
• Last month's reconciliations or close checklist (optional)
• The software you use and the month you are closing

Helpful context (optional)

• A chart of accounts, so the review can name accounts the way your software does.
• Your own rule for what counts as a big gap, such as any gap over a set amount.
• Payroll reports for the month, so payroll accounts can be checked.

Tools and access

• Claude, ChatGPT or Gemini with file upload: It reads bank CSVs and ledger exports as files and matches the lines for you.

Functions and deliverables

• Month-end bookkeeping reviewer: Get a month-end close review from your bank and ledger exports: accounts that do not reconcile, odd entries and what to fix before closing.
  • A table for each account with the ledger balance, the proof balance and the gap
  • A list of items that explain each gap, and gaps with no cause yet
  • Entries to question, such as no description, duplicates or the wrong month
  • Accruals you may have missed, shown as proposed entries
  • A close checklist marked done, open or not checked, and a fix list in order
  Source: Michael Sitarzewski and Agency Agents contributors.
• Month-end close day planner: Share your close tasks. Get a day by day schedule and what is blocking. Review with your accountant.
  • A pre-close checklist and a day-by-day close checklist
  • Which tasks depend on others
  • A list of blocked and at-risk tasks
  • A status tracker you can update each day
  • Ideas to make the close shorter
  Source: Anthropic.
• Ledger to subledger reconciler: Match your general ledger to your subledger and find each break with a likely cause. Give it both extracts and get a reconciliation report.
  • Matched and unmatched rows
  • Breaks sorted by type
  • A likely cause for each break
  • A break report for review
  Source: nighomni123.
• Bank and ledger matcher: Share bank and ledger files with matching rules. Get matched transactions, review candidates, and unmatched items.
  • Exact and fuzzy matches
  • A list of near matches to review
  • Unmatched items on each side
  • A reconciliation report
  Source: GAJETOso.
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• Month end is here and you want to know if your books are right before you send them to your accountant.
• Your QuickBooks or Xero balance does not match your bank and you cannot see why.
• You took over the books from someone else and want to know which accounts to trust.
• A lender, investor or accountant asked for clean books and you want to find the gaps first.

Limits to check before starting

• You need to sort a pile of transactions into categories. Use the Expense sorter.
• You want accruals worked out in a schedule. Use the Accrual schedule drafter.
• You need an audit, a tax return or a signed set of statements. Hand those to a qualified accountant.
• You only want to check bank fees. Use the Bank service fee checker.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the pack from this page and add it to your AI as a skill. If you cannot, paste SKILL.md into a new chat, then paste references/source-agent.md.
• Name the month and your accounting software. Attach or paste the bank statements and the ledger or trial balance for that month.
• Add your unpaid invoice lists and last month's reconciliations if you have them. No code or software access is needed.
• Type "Review this close. Show the gap for each account. Do not guess a balance I did not give you."
• Read the unexplained gaps first. Find the missing item in your software, then ask for the review again.
• Post any proposed entry yourself, with support attached. Send the review to your accountant with the open items.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/finance-bookkeeper-controller for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.