Hire an AI PowerPoint presenter handout and notes writer

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• navigable-deck.pptx: main slides linked to the appendix and back, with a link test record
• deck-with-notes.pptx: short speaker notes tied to sources, and a rehearsal timing sheet
• accessibility-review.md, and a fixed copy if you ask for one
• audience-handout.pdf, your unchanged presenter file and a sharing checklist
• A run record and a list of open items

How it does the job well

• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.
• Put the most important decision or deadline first, then the details.
• Prepare drafts and proposals. Sending, booking and changing records waits for approval.

Mistakes it avoids

• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.
• Adding process when a short checklist would do.

What a good result looks like

An example, not your task: You have a finished deck with backup slides at the end, and you want to jump to them in the room.

• navigable-deck.pptx. Your deck with main slides linked to the appendix and back, plus a link test record.
• deck-with-notes.pptx. Short speaker notes tied to sources, with a rehearsal timing sheet.
• accessibility-review.md. Problems with reading order, titles, labels, contrast and alternative text, and how to fix each.
• audience-handout.pdf. The audience copy without your notes or hidden slides, as your rules say.
• Sharing checklist. What to check before you send the handout, and a note that your presenter file is unchanged.

How the work is checked

• Every backup slide is reachable from the main story, and every link has a way back, or is marked untested.
• Every speaker note is tied to a source and no figure was changed.
• The accessibility review names each failed check and each check that could not run.
• The audience copy follows the sharing rules for notes, hidden slides, comments and names.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• PowerPoint appendix navigator. Indexes the backup slides and links them to the main story, with a way back. Tests the links. Hands the linked deck to the notes step.
• PowerPoint speaker notes builder. Adds short speaker notes tied to their sources, with a time budget. Hands the deck with notes to the accessibility review.
• PowerPoint accessibility reviewer. Checks reading order, slide titles, labels, contrast and alternative text. Names every check it could not run. Hands the reviewed deck to the handout step.
• PowerPoint audience handout builder. Exports the audience copy under your rules for notes, hidden slides and private information. Your presenter file stays unchanged.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id prepare-a-powerpoint-deck-for-presenting-and-sharing only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/prepare-a-powerpoint-deck-for-presenting-and-sharing/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Your finished deck (.pptx)
• Where the main story ends and the appendix starts
• The audience and the talk length
• Your sharing rules for notes, hidden slides, comments and names
• The app you will present in, such as PowerPoint
• Any accessibility needs in the room (optional)

Helpful context (optional)

• The same app and version you will present in.
• A named person who reviews the handout before it goes out.

Tools and access

• An AI that can open and save PowerPoint files: Links, notes and the audience copy all change a real .pptx file. Without that, you get a plan and the steps to do by hand.

Functions and deliverables

• PowerPoint presenter handout and notes writer: Share your deck, talk length and sharing rules. Get appendix links, speaker notes, accessibility findings and an audience handout.
  • navigable-deck.pptx: main slides linked to the appendix and back, with a link test record
  • deck-with-notes.pptx: short speaker notes tied to sources, and a rehearsal timing sheet
  • accessibility-review.md, and a fixed copy if you ask for one
  • audience-handout.pdf, your unchanged presenter file and a sharing checklist
  • A run record and a list of open items
• PowerPoint appendix navigator: Add an appendix index and working return links to your PowerPoint deck with backup slides. Get a link-test register that shows what passed.
  • A copy of your deck with an appendix index slide
  • Links from main slides to backup slides, and return links back
  • A link-test register showing each path tested and the result
  • A list of missing facts and any checks that could not run
• PowerPoint speaker notes builder: Turn your PowerPoint deck into speaker notes with source links, transitions and a timing plan for your talk length. Your original file stays safe.
  • A copy of your deck with speaker notes on each slide
  • A draft timing sheet for slides, transitions and questions
  • A source map linking claims to your files
  • A list of checks that passed, failed or did not run
  • A list of missing facts to fix before you present
• PowerPoint accessibility reviewer: Check your PowerPoint accessibility: get fixes for slide titles, reading order, alt text and hard-to-read slides, plus a record of each check.
  • accessibility-review.md and a remediated PPTX copy when editing is requested and supported.
  • A record of source files, changes and check results
  • Missing facts and any checks that could not run
• PowerPoint audience handout builder: Turn your PowerPoint deck into an audience handout PDF. Private notes, hidden slides and comments stay out, and the export is checked.
  • audience-handout.pdf or another requested supported format, plus an unchanged presenter source and a sharing checklist.
  • A record of source files, changes and check results
  • Missing facts and any checks that could not run
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• You have a finished deck with backup slides at the end, and you want to jump to them in the room.
• You must give the audience a copy but keep your notes and hidden slides private.
• Your organization asks for accessible slides.
• Someone else will present your deck and needs notes and timing.

Limits to check before starting

• You still need to build the deck. Use the Editable PowerPoint deck builder or Report-to-slide briefing deck builder and reviewer.
• The deck's numbers come from Excel and must be checked. Use Excel report and PowerPoint update writer.
• You only want an accessibility check. Use the PowerPoint accessibility reviewer on its own.
• The deck is a research talk built from a paper. Use Build a research talk from checked figures.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the handoff pack. It is a zip with HANDOFF.md and every skill file this workflow uses.
• Give the folder to Claude, ChatGPT or Gemini and say "Follow HANDOFF.md".
• Attach your deck. Say where the appendix starts, who the audience is and what may and may not be shared.
• Open navigable-deck.pptx in the app you will present in. Click every link both ways.
• Read accessibility-review.md and fix each item. Run the app's own accessibility check as well.
• Open the handout and look for notes, hidden slides and names you did not mean to share.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/prepare-a-powerpoint-deck-for-presenting-and-sharing for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.