AI Blocks › Write down how work gets done

Handover note writer

Paste what you are handing over and to whom. Get a note the next person can run from on day one.

Handover note writer is a free AI prompt for the job "Write down how work gets done". Give the instructions to an AI assistant that supports the required files and tools, then review its output.

Free · No account · Made by AI Blocks · Level: beginner · Thinking: low

What it does

Handover notes get written on the last afternoon, in the order things come to mind. The person covering reads four pages and still misses the invoice that had to go out on Tuesday. What they needed was the dangerous things first and everything else findable. This prompt reorders your brain dump. The time bombs go first, each with a date and an action. Then what is due in the window, then each live piece of work with its status, next step, files and the decision that may come up. It maps the tools and folders with how access is granted, never a password, describes each person and how to deal with them, lists what to leave alone until you are back, and sets how you can be reached. If a deadline has no date, it says so rather than losing it.

You give it

• A brain dump of everything about the work, in any order
• Who takes over and for how long
• Your dates and the deadlines in the window (advised)
• What the taker-over already knows (optional)

You get

• Time bombs first, each with a date and an action
• What is due, live work with next steps, and where things live
• The people and how to deal with them, what to leave alone, how to reach you

Use it when

• You are going on leave and someone is covering your work.
• You are leaving a job and want the successor to start well.
• You are the only person who knows how a thing runs and that has started to feel like a risk.

How to use it

1. Copy the prompt, then paste it into Claude, ChatGPT or Gemini with your brain dump under it.
2. Say who takes over and your dates. Never include passwords.
3. Read IF YOU READ NOTHING ELSE. If anything there is wrong, fix it first.
4. Walk the taker-over through the note once before you leave.

Workflows that use it

• Check production shift staffing commitments
• Hand over a restricted fund program
• Hand over founder dependent operations
• Make a recurring process easier to hand over
• Prepare a construction defects handover
• Prepare a due diligence document index

More for Write down how work gets done

• Change request writer
• Employee handbook update agent
• On-call runbook writer
• Set up a documentation system and write procedures that pass

Every write down how work gets done skill