AI Blocks › Run meetings, notes and plans
Process waste walk planner
Paste a process step by step. Get every kind of waste in it named, with the first one to remove.
Process waste walk planner is a free AI prompt for the job "Run meetings, notes and plans". Give the instructions to an AI assistant that supports the required files and tools, then review its output.
Free · No account · Made by AI Blocks
What it does
Processes grow. A step gets added after a mistake, a check after a complaint, a wait because someone is busy. A year later the work takes three days and the customer would pay for about four hours of it. Taiichi Ohno's public method was to walk the floor and ask, at every step, whether the customer would pay for this. This prompt walks your process the same way. It lays out the steps with working and waiting time, marks each as value, needed waste or waste, and names the kind of waste with the evidence. It finds the gap between where a mistake first appears and where it is caught, which is where rework comes from. It asks why five times on the biggest waste until it reaches a cause you can change, and picks the first removal with who changes what and the number to watch for two weeks.
You give it
- The steps in order, with who and how long, including waits
- Who the customer is and what they want at the end
- What goes wrong (advised)
- Volumes and error rates (optional)
You get
- Every step labelled, with working and waiting totals
- Each waste named with its kind and evidence
- Where mistakes travel and where to stop them
- A five-whys chain and the first waste to remove
Use it when
- A job that should take a day takes a week and nobody can say why.
- The same mistake keeps coming back after you fixed it.
- You are about to hire to handle volume and suspect the process is the problem.
How to use it
- Copy the prompt, then paste it into Claude, ChatGPT or Gemini with the steps under it.
- Add who the customer is and the step people dread.
- Read THE STEPS. If a label is wrong, say why and run again.
- Make the REMOVE FIRST change and watch its number for two weeks.