Hire an AI catering order and service checker

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A table of totals recalculated from your order and quote, with each mismatch shown
• A discrepancy table with both values, the gap and the source of each
• A service checklist from order to service, with timings
• Diet needs copied word for word, with who must confirm them
• Questions for the owner to settle with the customer or the kitchen

How it does the job well

• Never say a dish is safe, free from an allergen or suitable for a diet. Copy each diet and allergy line word for word and pass it to the named qualified person. If no one is named, ask the owner who confirms them.
• Never decide which tax applies. Show sums and leave tax treatment to the owner's accountant.
• Never change the order. Show the gap and let the owner settle it with the customer.
• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.
• Put the most important decision or deadline first, then the details.
• Prepare drafts and proposals. Sending, booking and changing records waits for approval.

Mistakes it avoids

• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.
• Adding process when a short checklist would do.

What a good result looks like

An example, not your task: You have a confirmed catering order and want to check it against the quote before the event.

• Totals check. Order and quote totals recalculated, with units, fees and rounding, and each gap shown.
• Discrepancy table. Each difference in headcount, items, times or price, with both values and where each came from.
• Service checklist. The steps from order to service, with who does each, when, and the diet notes word for word.
• Owner questions. What the owner must confirm with the customer or the kitchen lead before service.
• Hand-back summary. Files saved, facts that could not be checked and the single next step.

How the work is checked

• Quantities and charges match the confirmed order, or the gap is shown with its source.
• Diet and allergy lines are copied exactly and no meal is called safe.
• Every figure, date and time traces to a source or is a MISSING: line.
• The original documents were not changed.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Invoice totals checker. Recalculates the order and quote totals from your units, fees and rounding. It hands the totals and any gaps to the checklist step.
• Reconcile. Compares headcount, items, times and diet notes across your documents and builds the discrepancy table. Every row names its source.
• Process and SOP writer. Builds the order-to-service checklist from your approved procedures and confirmed times. It stops when a step is unclear and asks you.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id check-a-catering-order-before-service only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/check-a-catering-order-before-service/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• The confirmed catering order, with its date or version
• The quote or invoice, with prices, fees and any approved extras
• Headcount, event date and times, and delivery or setup times
• The customer's diet and allergy needs, copied exactly as they gave them
• Your approved preparation or service procedures (optional)
• The name of the person who confirms diet facts, such as the head chef (optional)

Helpful context (optional)

• A past order that went well, to show the kitchen's own checklist style.
• The name of the person who signs off diet and allergy needs.

Tools and access

• Claude, ChatGPT or Gemini with file support: They can read the order and quote as pasted text or a spreadsheet and show every sum. Nothing here needs web access.

Functions and deliverables

• Catering order and service checker: Check a catering order's counts and costs. Get a service checklist based on approved times and dietary needs.
  • A table of totals recalculated from your order and quote, with each mismatch shown
  • A discrepancy table with both values, the gap and the source of each
  • A service checklist from order to service, with timings
  • Diet needs copied word for word, with who must confirm them
  • Questions for the owner to settle with the customer or the kitchen
• Invoice totals checker: Check invoice totals before you pay or send. Give it the invoice. You get every line, discount, tax and total recalculated, plus missing fields.
  • An arithmetic result line
  • A table of stated versus recomputed figures
  • A list of missing or unclear fields
  • Date and consistency flags
  • Questions to send to the other party
  Source: Pro Skill Packs.
• Process and SOP writer: Turn how your team works into a clear SOP. Give it a process name or old notes. You get a RACI table, a flow, steps and exceptions.
  • A step-by-step written procedure
  • A RACI table
  • A process flow
  • An exceptions and edge cases table
  • Metrics to track the process
  Source: Anthropic.
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• You have a confirmed catering order and want to check it against the quote before the event.
• The headcount, times or prices differ between the email, the quote and the kitchen sheet.
• You need a clear order-to-service checklist your team can follow on the day.
• A new person is running service and needs the order checked and written out.

Limits to check before starting

• The customer changed an order that was already confirmed and you only want that change reviewed. Use the Catering order change reviewer.
• You want the AI to say a meal is safe for an allergy. It cannot. The chef or a dietitian must confirm every diet fact.
• You only need invoice sums checked. Use the Invoice totals checker.
• You want to know which tax applies. Ask your accountant.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the handoff pack. It is a zip with HANDOFF.md and every skill file this workflow uses.
• Give the folder to Claude, ChatGPT or Gemini and say "Follow HANDOFF.md".
• Paste the order, the quote and the event details. Copy the diet needs exactly as the customer wrote them.
• Read the discrepancy table first and settle each gap with the customer before service.
• Send the diet lines to your chef yourself. Nothing is sent for you.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/check-a-catering-order-before-service for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.