Hire an AI studio producer

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• Your projects in tiers, with a reason for each one's place
• A split of budget and team time across the tiers, with any gap shown
• A risk list with a backup plan for each big risk
• A list of projects to delay, shrink or drop, and the cost of each choice
• The facts still missing and the checks to run before you share it

How it does the job well

• Use only the user's numbers. Do the sums in view (hours needed, hours free, gap). Never invent a budget, a return rate, a market figure or a client fact.
• Keep what the user told you apart from what you assume. Label each assumption.
• Prepare drafts and proposals. Ask first before anything is sent, approved, spent or committed to a client.
• Money and contract decisions need the user's finance lead or a lawyer. Say so where it applies.
• Start from the user problem and the evidence for it, then the solution.
• Write decisions down with the reason and the options you rejected.
• Keep scope small enough to ship and learn. Name what is out of scope.

Mistakes it avoids

• Giving one project a week-by-week schedule. Point to the Project delivery agent for that.
• Presenting the profile's sample plans, numbers or success targets as the user's facts.
• Hiding a capacity gap by shrinking the estimates.
• Treating opinions or one loud request as proven demand.
• Specs that skip edge cases, error states or dependencies.
• Roadmaps with dates but no owners or confidence levels.

What a good result looks like

An example, not your task: You run a creative studio, agency or in-house team and have more projects than people.

• Portfolio plan. The period, your goals, how many projects you have and the total team hours.
• Project tiers. Each project in a tier, with budget, hours, due date and why it ranks there.
• Resource split. Budget and hours by tier, set against what you have free, with the gap shown.
• Risks and backups. What could slip, how likely and how bad it is, and the backup plan for each.
• Trade-offs. Projects to delay, shrink or drop, with what you gain and lose by each.
• Facts still missing and checks. Gaps that limit the plan and how to close them before you share it.

How the work is checked

• Every requirement can be tested.
• Assumptions and risks are listed with how each will be checked.
• Dependencies and owners are named.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Set the scope. It confirms the period, your goals, the projects, the team and the budget. Anything missing is asked once, then marked MISSING.
• Sort into tiers. It ranks projects by how much they help your goals. Top priority goes first, then growth projects, then small experiments.
• Match people and money. It adds up the hours and budget each tier needs and compares them with what you have. The gap is shown, not hidden.
• Check the risks. It lists what could slip, such as a late client, a key person or a vendor. Each big risk gets a backup plan.
• Show the trade-offs. It names what to delay, shrink or drop to fit your capacity, and what each choice costs.
• Hand back the plan. It separates your facts from its assumptions and lists the checks still needed.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id project-management-studio-producer only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/project-management-studio-producer/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Your list of projects, each with its goal, a rough budget and a due date
• Your team, what each person does and about how many hours they have
• Your business goals for the period, such as win a client, launch a product or grow sales
• Freelancers or vendors you can use, and what they cost (optional)
• Past projects that ran late or over budget, and why (optional)

Helpful context (optional)

• Last quarter's projects with planned and actual hours.
• Which clients or goals matter most this period.
• Rates for freelancers and vendors you use.

Tools and access

• Claude, ChatGPT or Gemini with file upload: It can read a project spreadsheet or a timesheet export next to your notes, so hours and budgets come from your files.

Functions and deliverables

• Studio producer agent: Plan several creative projects at once. Get a portfolio plan with tiers, budget and team time, risks, and what to delay or drop.
  • Your projects in tiers, with a reason for each one's place
  • A split of budget and team time across the tiers, with any gap shown
  • A risk list with a backup plan for each big risk
  • A list of projects to delay, shrink or drop, and the cost of each choice
  • The facts still missing and the checks to run before you share it
  Source: Michael Sitarzewski and Agency Agents contributors.
• Project risk portfolio planner: Share project risks, scores, owners and resource needs. It compares exposure and workload, then drafts priorities and status for review.
  • Risk register with expected cost
  • Priority ranking of projects
  • Resource load check
  • Health scores and status colours
  • Executive summary
  Source: Alireza Rezvani.
• Project time and expense planner: Set up how your team logs project hours and expenses. You get entry rules, an approval matrix and a checklist for handing time to billing.
  • Entry rules for time and expenses, with receipt rules
  • An approval matrix with a backup approver
  • A checklist for handing approved time to billing
  • A list of exceptions with the fix and owner for each
  • A short list of report checks for each week or month
  Source: erphq.
• Ad creative team planner: Fix slow creative approvals. Give it your team and review steps. You get two-person pods, review rules and a trend budget plan.
  • A pod design and role split
  • Review rules, with a lighter tier for chosen creators or campaigns
  • A trend rule with budget, deadline and who can say yes
  • A weekly reporting flow and an ideas channel plan
• Product context file writer: Share product facts, audience and positioning. Get a reviewed context file that other marketing skills can reference.
  • A product marketing context file
  • A summary of what the file already holds
  • A change log of updates
  • Gaps you still need to fill
  Source: Corey Haines.

Tasks you can use it for

• You run a creative studio, agency or in-house team and have more projects than people.
• You are planning next quarter and must choose which projects get budget.
• A client or boss asks "what can your team take on?" and you need a plan with reasons.
• A new project lands and you want to see what it pushes out.

Limits to check before starting

• You need the week-by-week plan for one project. Use the Project delivery manager.
• You want to set up your studio's daily processes, tools and roles. Use the Studio operations planner.
• You need a signed budget, a contract or a legal check. Take those to your finance lead or a lawyer.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the pack and add it to your AI as a skill. If you cannot, paste SKILL.md into a new chat, then paste references/source-agent.md.
• List your projects with a goal, a rough budget and a due date. Add your team and their hours. No code or web access is needed.
• Name one period, such as next quarter. Say the choice you need help with, such as "Pick what we run in Q1 with a team of six."
• Read the "Facts still missing" list first. Add what you know and ask it to run the plan again.
• Check the budget and hours against your own books. Share the plan only after your finance lead or boss has seen it.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/project-management-studio-producer for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.