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Plan projects and team capacity

Plan projects and team capacity: 17 free AI items you can run in Claude, ChatGPT or Gemini (7 skills, 6 agents, 4 workflows). 17 of them are marked Tested and come first below.

Examples of what you get: A table of hours available, hours used and percent full for each person; risk register with expected cost; one-page brief.

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Specialists who do this

Hire a specialist for the whole job. Each one bundles several of these skills and runs in your own AI, for free.

• Hire an AI client project kickoff planner
• Hire an AI client scope change and decision tracker
• Hire an AI client scope change planner
• Hire an AI project delay test reviewer
• Hire an AI project delivery manager
• Hire an AI project planning manager

See all 1,063 specialists

Often used withRun meetings, notes and plansCheck contracts and rulesLead and manage peopleThink it through and decideAll jobsPlan a job for plan projects and team capacity

Every plan projects and team capacity skill and workflow

• Team capacity plannerTestedGive it your team and projects. Get workload against people, who is overloaded, and whether you can take on more.
• Project risk portfolio plannerTestedShare project risks, scores, owners and resource needs. It compares exposure and workload, then drafts priorities and status for review.
• Project kickoff brief writerTestedTurn a rough idea into a project kickoff brief with goal, audience, tone and limits that your team can sign off. Under two pages.
• Client scope change plannerTestedShare the signed scope, change request and available hours. Get a scope comparison, delivery options and a client decision draft.
• Recurring work delay reviewerTestedShare repeated work steps, owners and timing records. Get likely delay points, a grounded timeline estimate and a small change to test.
• Client project kickoff plannerTestedShare approved design scope, participants and open decisions. Get a kickoff brief, meeting decision and action list; an agenda when needed.
• Client scope change and decision trackerTestedCompare a client change request with the signed scope. Get delivery options and a draft reply, with new work kept as proposed until the client accepts.
• Notion build task plannerTestedTurn a spec in Notion into a clear implementation plan and linked tasks, with gaps and assumptions listed before work starts.
• Project delay test reviewerTestedCompare new task times with the original baseline. Get delay patterns and a keep, revise or wait recommendation for the current test.
• Project delivery managerTestedPlan a project that spans several teams. Get a project charter, a plan with owners and dependencies, a risk list and a weekly status report.
• Project planning managerTestedGive it a website or app spec. You get small tasks, each with an acceptance check, plus the gaps to settle first.
• Project time and expense plannerTestedSet up how your team logs project hours and expenses. You get entry rules, an approval matrix and a checklist for handing time to billing.
• Software project managerTestedDescribe your project. Get work split into tasks, sprints tracked and status reports written.
• Sprint priority plannerTestedPick what your team builds next sprint. Paste your backlog and team capacity to get a ranked list, what fits, what waits and what to tell people.
• Studio producer agentTestedPlan several creative projects at once. Get a portfolio plan with tiers, budget and team time, risks, and what to delay or drop.
• Team capacity and delivery-date plannerTestedCheck team hours and work already promised. Review risks and draft delivery options before you agree to a new date.
• Team sprint planner and reporterTestedShare tracker data, team availability and recent history. Get a work-capacity check, meeting plans and reports based on the team’s actual records.