Hire an AI stock reorder and inbound shipment planner

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• Days of stock left for every product and location, lowest first
• A restock rule for each product group, with the trigger level and the order size
• Draft purchase orders, and a list of slow movers to clear instead of reorder
• A shared shipment tracker, a notice for the warehouse and a rule for who updates it

How it does the job well

• Work from the real catalogue, prices, stock and policies. Check variants and currencies.
• Judge changes by contribution margin, not revenue alone.
• Change one thing at a time on a live store and keep a way to roll back.
• Keep product claims consistent with supplier data and labels.

Mistakes it avoids

• Editing live products, prices or themes without approval or a backup.
• Ignoring shipping, returns and fees when judging profit.
• Copying competitor listings.

What a good result looks like

An example, not your task: You reorder when you notice a gap on the shelf, not before.

• Days of stock. Each product and location with sales per day and days left, lowest first.
• Restock rules. A rule for each product group with trigger level, order size, check rhythm and owner.
• Draft purchase orders. Orders by supplier with quantity and run-out date, plus a list of slow movers to clear.
• Pause. You place the orders yourself and note the purchase order numbers, freight details and ship dates.
• Shipment tracker. A shared sheet with a row for each order, an update rule and owner, a warehouse notice and a short-ship check.
• HAND-BACK SUMMARY. Each step's file, any step not run, and every missing item in one list.

How the work is checked

• Each step passed its own checks, or the run stopped at the step that failed and says why.
• The steps ran in order, and each one used the result of the one before.
• Nothing was invented to fill a gap. Every gap is a MISSING: line.
• Nothing was sent, published or paid for without a clear yes.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• See how long each product will last. Reads stock and sales for each product and location, works out how fast each sells and how many days are left, and lists the low ones first.
• Set a restock rule for each product group. Groups products by sales speed and supplier lead time, picks a rule such as min-max or a fixed cycle for each group, and sets the trigger and order size.
• Draft the purchase orders. Projects the day each product runs out on the careful side, sizes each reorder to cover lead time plus spare stock and drafts the orders and the slow movers to clear.
• Pause to place the orders. You check the drafts with each supplier, place the orders and note the purchase order numbers, freight details and ship dates.
• Build the shipment tracker. Builds one shared sheet beside your accounting record, with a row for each order, the update rule, a warehouse notice and a same-day check for short shipments.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id reorder-stock-before-you-run-out-and-track-the-shipment only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/reorder-stock-before-you-run-out-and-track-the-shipment/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Your store connected, so it can read stock and sales
• Supplier lead times and minimum orders
• How many days of cover you want to keep spare
• After the pause, purchase order numbers, freight details and ship dates

Tools and access

• Google Sheets or Airtable: A shared sheet or table that everyone can open is enough for a handful of orders.
• Xero or QuickBooks: Your accounting software holds the purchase order and matches the supplier payments.

Functions and deliverables

• Stock reorder and inbound shipment planner: Connect supported store tools and share supplier lead times. Get stock coverage, reorder rules, draft purchase orders and a shipment tracker.
  • Days of stock left for every product and location, lowest first
  • A restock rule for each product group, with the trigger level and the order size
  • Draft purchase orders, and a list of slow movers to clear instead of reorder
  • A shared shipment tracker, a notice for the warehouse and a rule for who updates it
• Shopify days of stock calculator: Use Shopify stock and sales data to estimate days remaining and flag items running low.
  • Days of stock per item and location
  • A labelled sell-through proxy
  • Flagged low stock items
  • Missing-record notes for reorder planning
  Source: 40rty AI.
• Restock rule designer: Share sales, lead times, order limits, and review timing. Get restock rules and order sizes by product group.
  • A restock method for each product group
  • Reorder points and order sizes
  • Notes on why each rule fits
  • Warnings about storage or supplier limits
  Source: Kishor Kukreja.
• Purchase order and reorder drafter: Share sales and stock numbers. Get what to reorder and when, draft orders and slow movers to clear.
  • Reorder list with quantities and dates
  • Estimated stockout date per item
  • Draft purchase orders
  • Vendor email drafts
  • Slow movers to clear
  Source: Anthropic.
• Inbound shipment tracker builder: Build a shared inbound shipment tracker from your purchase orders and freight quotes, plus a warehouse notice, so your team sees when stock lands.
  • A tracker layout with the columns to fill
  • Update rules and a named owner
  • A freight quote comparison
  • An advance shipping notice for your warehouse
• Brand profile builder: Share your website. Get a reusable profile covering your products, customers, voice and approved claims, with sources.
  • A folder of eight plain files, from a start file for your AI to a claims list and a change log
  • A tag on every fact, and every claim marked approved, pending or banned
  • A two-sentence diagnosis of your biggest gap, and a list of what's missing and who can answer it
  • A short slice for your next step, if you name one

Tasks you can use it for

• You reorder when you notice a gap on the shelf, not before.
• A best seller sold out and you found out from a customer.
• Orders are on the water and marketing, support and the warehouse each hold a different arrival date.

Limits to check before starting

• You sell made-to-order or dropshipped products, which have no stock to run out of: use your supplier's own order system instead.
• You only want to know how long stock will last: use a simple stock sheet, since this workflow also drafts orders and builds a tracker.
• You can't connect your store or give it read access: export your stock and sales to a spreadsheet and ask a person who knows your supplier terms to set the rules.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the handoff pack. It's a zip with HANDOFF.md and every skill file this workflow uses.
• Give the folder to Claude (in Claude Code, or as files in a Claude Project) and say "Follow HANDOFF.md".
• Connect your store with read access first. Steps 1 to 3 only read. Nothing is ordered for you.
• After step 3, check the drafts with each supplier and place the orders yourself.
• Come back with the purchase order numbers and freight details to build the tracker.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/reorder-stock-before-you-run-out-and-track-the-shipment for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.