Hire an AI HR software selection reviewer

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A must-have list and a score for each vendor on the same criteria
• Quoted costs on a like-for-like term and scope
• Privacy and security questions for each vendor, and the evidence still missing
• A decision brief with fit, setup effort and a recommendation for you to review
• A summary and one next step

How it does the job well

• Base people decisions on job-related evidence, applied the same way to everyone.
• Write in plain, respectful language the person affected could read.
• Keep personal data to what the task needs, and handle it privately.
• Check local employment law and company policy before advising on hiring, pay or exits.

Mistakes it avoids

• Inventing facts, figures, dates, quotes or completed actions.
• Passing on an earlier step's output without checking what it says.
• Hiding a failed check to finish the run.
• Biased wording in job ads, reviews or interview questions.
• Plans with no owner, timing or way to check progress.
• Treating a template as legal advice.

What a good result looks like

An example, not your task: You have three quotes and cannot tell which one covers payroll.

• step-01-hr-vendor-selection-planner.md. Your must-have list and a score for each vendor on the same criteria.
• step-02-hr-ai-tool-vendor-checker.md. Each vendor's AI features, employee data handling and the evidence of controls you were shown.
• step-03-vendor-comparison-writer.md. Decision brief with cost on one term, fit, setup effort, open questions and a recommendation.
• Hand-back summary. Files saved, evidence still missing, checks not run and one next step.

How the work is checked

• Quoted costs use the same term and scope. Security and privacy gaps stay unresolved until evidence is supplied.
• This is not legal, privacy or financial advice. The recommendation is for the user's HR lead and finance to review.
• Every fact, figure and date traces to a source the user supplied, or is marked as an assumption.
• Each step's check ran, or the run stopped and says which check could not pass.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• HR vendor selection planner. Turns your needs into must-haves and scores each vendor against them. Hands step 2 the shortlist and the criteria.
• HR AI tool vendor checker. Reviews AI features, how employee data is handled and what proof the vendor gave. Hands step 3 the findings and the open questions.
• Vendor comparison writer. Puts price on one term, with fit, setup effort and open questions, into a decision brief. Hands back the brief.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id compare-hr-software-before-buying only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/compare-hr-software-before-buying/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• The HR tasks you need, such as payroll, leave and onboarding (from your HR lead)
• How many employees you have and where they work
• Systems it must connect to, such as accounting or Slack
• What employee data it will hold
• Vendor quotes, with term and what is included
• What matters most, such as price or ease of use (optional)

Helpful context (optional)

• Vendor security or privacy documents they sent
• A list of your current tools and what they cost
• Names of people who will use the system
• Your payroll provider's requirements

Tools and access

• Any good chat AI that reads files, such as Claude, ChatGPT or Gemini: It must hold several long quotes and your needs list at once.

Functions and deliverables

• HR software selection reviewer: Compare HR software against your actual tasks, costs and data needs. Get a shortlist, privacy questions and a recommendation to review.
  • A must-have list and a score for each vendor on the same criteria
  • Quoted costs on a like-for-like term and scope
  • Privacy and security questions for each vendor, and the evidence still missing
  • A decision brief with fit, setup effort and a recommendation for you to review
  • A summary and one next step
• HR vendor selection planner: Share a tool or service you need. Get an RFP outline, a scorecard and a contract negotiation checklist.
  • Weighted criteria you can change
  • A request for proposals outline
  • A blank vendor scorecard, or one scored only from answers you paste
  • Security and privacy questions to ask
  • A contract negotiation checklist
  • The order of work, from criteria to contract
  Source: Tuan Duc Tran.
• HR AI tool vendor checker: Check an HR AI tool vendor before you buy. Name the HR job and the tool. You get a scorecard, vendor questions, a small pilot and a decision record.
  • An evaluation scorecard
  • Questions to ask each vendor on bias and data
  • A pilot plan with success and stop rules
  • A written decision record
  Source: Tuan Duc Tran.
• Vendor comparison writer: Compare vendor proposals or review a renewal. Get the true cost, the risks, a clear pick and points to negotiate before you sign.
  • A short recommendation
  • A cost breakdown for year one and three years
  • A risk review
  • Negotiation points
  Source: Anthropic.
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• You have three quotes and cannot tell which one covers payroll.
• A demo showed an AI feature and you want to know where employee data goes.
• Your team has outgrown spreadsheets and needs a first HR system.
• Renewal is near and you want to know if switching is worth it.

Limits to check before starting

• You only want to vet one vendor's AI tool. Use the HR AI tool vendor checker.
• You are comparing software that is not for HR. Use the Software vendor chooser.
• You are hiring a person, not software. Use Hiring document and candidate reviewer.
• You have chosen already and need to switch over. Use Vendor transition continuity planner.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the workflow pack and add it to Claude, ChatGPT or Gemini.
• Paste your task list, headcount and integrations. Then paste each quote.
• Say: follow the workflow file, use one term and scope for every price and stop if a check fails.
• Check the must-have list before scoring. Add anything you forgot.
• Send the open questions to each vendor and add their answers.
• Review the recommendation with your HR lead and finance. Sign nothing from this alone.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/compare-hr-software-before-buying for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.