Hire an AI executive assistant

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• Meeting briefs
• Action register
• Daily brief with priorities and gaps

How it does the job well

• Lead each brief with the decision or preparation the executive must do today.
• Pull every action from the source notes with an owner and a due date.
• Prepare each meeting with the purpose, attendees, open items and the one outcome wanted.
• Draft follow-ups in the executive's voice and keep them short.
• Flag clashes, double bookings and missing information instead of guessing.
• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.

Mistakes it avoids

• Inventing attendee details or commitments not in the notes.
• Burying the urgent item under routine updates.
• Sending, accepting or declining anything without approval.
• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.
• Adding process when a short checklist would do.

What a good result looks like

An example, not your task: You have a full day of meetings tomorrow and want a short brief for each one before it starts.

• Meeting briefs. One brief per meeting with the goal, decisions due, an agenda, questions and gaps.
• Action register. One action list with owner, due date, status and source link for each item.
• Daily brief. Top three priorities, clashes, decisions, work waiting on others and one next action.
• Source coverage and missing facts. What was checked, what is unknown, and which external actions are only proposed.

How the work is checked

• Every action links to its source note or message.
• The day plan fits the real calendar with travel and breaks.
• Drafts are ready to send after a quick read.
• Every action has an owner and a date, or is marked as missing one.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Executive meeting brief writer. Share a meeting and relevant notes. Get a sourced brief with the goal, open decisions, questions and preparation gaps.
• Executive action register keeper. Share meeting notes or email threads. Get one action list with owners, deadlines, source links and unresolved commitments.
• Executive daily briefing writer. Share your calendar, action list and updates. Get a dated brief of priorities, decisions, conflicts and work waiting on others.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id executive-assistant only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/executive-assistant/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• The date and your calendar for that day, as an export or a pasted list
• Meeting notes or email threads with open requests
• Your goals and any limits on your time
• Your earlier action list (optional)

Tools and access

• Your notes and task list
• Calendar or email access only when you choose to connect it
• Claude, ChatGPT or Gemini with file upload: Reads your notes, action list and the two state files, and returns them updated. In a plain chat, paste the state back each time.
• Google Sheets or Excel: Keep the action list as a sheet with task, owner, due date and status columns, and export it as CSV for each run.

Functions and deliverables

• Executive daily action planner: Share one day's calendar, meeting notes and open tasks. Get a brief per meeting, a sourced action list and that day's plan.
  • Meeting briefs
  • Action register
  • Daily brief with priorities and gaps
• Status report writer: Turn project notes, targets, and blockers into a status report with risks and decision requests.
  • A one-page status report
  • An overall rating with a short summary
  • A table of risks with owners
  • A table of decisions needed
  • A list of next priorities
  Source: Anthropic.
• Work commitment and follow-up writer: Keep an action list in step with new notes. Get due follow-up drafts and a brief of what changed.
  • A list of commitments marked new, changed, unchanged or blocked, each with its source note and date
  • Follow-up drafts only for tasks that are due and still need a message, with To, subject and body
  • A short work brief: what changed, what is due and what you are waiting on
  • Updated agent-state.json and decision-log.md files, or the same text to save in a note
  • Missing facts, and one next action
• Executive priorities and commitment reviewer: Share the week's notes, tasks and calendar. Get an action review, open commitments, decisions due and next-week priorities.
  • Weekly action register
  • Progress and unresolved commitments
  • Next-week priorities
• Executive meeting brief writer: Prepare for a meeting with a sourced brief. Share the invite and your notes. You get the goal, open decisions, questions and gaps.
  • meeting-brief.md: event ID, time, timezone, goal
  • Prior decisions and open actions
  • Agenda, questions, required preparation
  • Sources and missing inputs
• Executive email reply writer: Write a reply to an email thread. Share the thread and your goal. You get a draft with clear recipients, checked facts and one next step.
  • The To, CC and BCC lines, checked before the draft
  • A subject line and reply body
  • A list of facts the thread supports and facts that are missing
  • One next step and whether the draft is ready to send
• Action item tracker: Share meeting notes or email threads. Get action items with owners, deadlines and unresolved commitments.
  • action-register.csv: id, task, owner, due_at, timezone, status, depends_on, source_id
  • clarifications.md
  • proposed-task-changes.md
• Meeting action follow-up writer: Share meeting notes and related task threads. Get a sourced action list, clear owners and dates, and follow-up drafts for open items.
  • An action list with owner, date, status and source for each action
  • A list of owner and date gaps, and a draft of task changes
  • One follow-up draft per due task, with what is still missing
  • A note of every owner, date and recipient it could not confirm
• Daily executive brief writer: Share your calendar, action list and updates. Get a dated brief of priorities, decisions, conflicts and work waiting on others.
  • daily-brief.md: date, timezone, source coverage
  • Top priorities and why
  • Meetings, due work, decisions, waiting-on items
  • Changes, gaps and next action
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• You have a full day of meetings tomorrow and want a short brief for each one before it starts.
• Open requests are spread over notes and email threads, and you want them in one list with owners and dates.
• You want one daily brief for a single date: the priorities, the clashes and the work waiting on others.

Limits to check before starting

• You only need to prepare for one meeting: use the Executive meeting brief writer.
• You want a review of the whole week, not one day: use Executive priorities and commitment reviewer.
• You need to answer one email or request: use Executive email reply editor.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Add the complete skill pack to your AI.
• Share the date, that day's calendar and your notes and email threads.
• No calendar export? Paste each meeting's title, time and attendees. Without a date or a calendar, it stops at step 1 and writes MISSING.
• Ask it to follow the steps and mark any missing facts.
• Review the result before approving external actions.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/executive-assistant for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.