Hire an AI vendor contract renewal reviewer

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A renewal calendar with notice windows closing in 45 days at the top
• What each vendor changed, clause by clause, since last month
• Renewal traps, price rises and data terms flagged for software renewing in 90 days
• A two-minute summary and the terms to push for on each renewal in 60 days
• Cancel candidates with their notice dates
• Broken vendor promises to raise on the call

How it does the job well

• Name the asset, the threat and the impact before recommending controls.
• Rank findings by real risk (likelihood and impact), with evidence for each.
• Prefer fixes that remove a problem over warnings that rely on people.
• Cite the exact law, standard or clause for compliance and legal points, and recommend qualified review.

Mistakes it avoids

• Letting a small contract auto-renew because it was small.
• Reading a price notice as routine.
• Preparing the call without the plain summary.
• Treating this as legal advice.
• Long lists of generic issues with no evidence they apply.
• Testing or scanning systems without permission.

What a good result looks like

An example, not your task: You have a dozen or more vendor and software contracts and some renew without anyone deciding.

• This month in one line. Contracts on file, renewals in 90 days, notice windows closing in 45 days and the value at stake.
• Notice windows first. Each contract with a notice window closing soon, with the date, price and a call: renew, renegotiate or cancel candidate.
• What changed. Each vendor that sent new terms or a price notice, with the clause and the old and new wording.
• Software traps. Renewal traps, price rises, uptime and data terms for subscriptions renewing within 90 days.
• Asks. A two-minute summary and the terms to push for on each renewal due within 60 days.
• Broken promises. What a vendor promised and did not deliver, to raise on the call.

How the work is checked

• Every renewal and notice date is read from the contract or the register, not guessed.
• Notice windows closing in 45 days are at the top.
• Every change traced names the clause.
• Every summary says it is a first check, not legal advice.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Read last month. Records how each renewal and notice ended, and whether vendor promises were kept.
• Build the calendar. Maps every renewal and notice date, lists terms worth pushing for, and puts windows closing in 45 days first.
• Trace what changed. For any new terms, amendment or price notice, shows what changed and each clause's latest wording.
• Check the software renewals. Flags renewal traps, price rises, uptime and data terms in subscriptions renewing within 90 days.
• Prepare the asks. Writes a two-minute summary per renewal in 60 days, lists cancel candidates, and plans supplier payment terms where cash matters.
• Log and hand back. Updates the register and promises files, then stops for your yes.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id monthly-contract-renewal-keeper only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/monthly-contract-renewal-keeper/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Every signed vendor, software and supplier contract, with amendments and notices
• A register with dates, price and owner per contract, or let the first run build one (advised)
• One line per vendor on whether you still use it and would renew today (advised)
• Your cash picture, for supplier payment terms (optional)
• Last month's keeper file, once it exists

Helpful context (optional)

• Vendor emails about terms changes, saved as text
• Usage per software seat, so cancel candidates are real

Tools and access

• Claude Code: It can keep the register and promises files between months and read the contracts folder directly.
• Any good chat AI: Paste the agent and the contracts renewing soon. Keep the register in a spreadsheet yourself.
• Any good chat AI: It works in any chat AI. One that can read a PDF saves you pasting the contract.
• Any good chat AI: Any chat AI can run the float and cash tables. Paste your terms and cash.
• An accountant: Checks your books and the financing, insurance and bank terms in your country.
• Google Sheets: Holds your monthly cash table so you can update it on your close day.

Functions and deliverables

• Vendor contract renewal reviewer: Review vendor renewals, notice dates and changed terms. Get priorities and questions before you renew or cancel.
  • A renewal calendar with notice windows closing in 45 days at the top
  • What each vendor changed, clause by clause, since last month
  • Renewal traps, price rises and data terms flagged for software renewing in 90 days
  • A two-minute summary and the terms to push for on each renewal in 60 days
  • Cancel candidates with their notice dates
  • Broken vendor promises to raise on the call
• Supplier contract manager: Give it your supplier deals. Get a renewal calendar, terms to push for and a way to track broken promises.
  • A renewal calendar with each notice deadline and the action to take
  • A one-page list of terms to push for
  • Service level targets with penalties
  • An obligation tracker that flags what is due and what is overdue
  • A renew or exit recommendation based on performance and spend against the contract
  Source: Kishor Kukreja.
• Contract change tracer: Upload a base contract and amendments for a dated change history with section references.
  • Changes in date order
  • Net current state of the deal
  • Clause history with section cites
  • Watch items
  Source: Anthropic.
• Software subscription terms checker: Find renewal traps, price rises, uptime promises and data exit terms in a software contract before it renews. A first check, not legal advice.
  • A bottom line on whether you can sign, or what to fight for first
  • The renewal date and the last day to cancel
  • Price rise, uptime and data exit findings, each rated for legal risk and business impact
  • AI training, liability cap and law findings
  • A record you can copy into a renewal tracker
  Source: Anthropic.
• Contract summary writer: Give it a reviewed contract. Get a two-minute summary of what to know before signing. A first check, not legal advice.
  • A two-minute plain summary
  • Problems listed first
  • Key dates, costs and duties
  • Questions to ask a lawyer
  Source: Anthropic.
• Supplier payment terms planner: Plan your supplier payment terms. Give it your terms, lead time and cash. You get your float in days, terms to ask for and a cost split.
  • Your float in days
  • A ladder of terms to ask for, from the easiest to the hardest
  • A cost-share offer for the factory's financing cost, as a line in the cost sheet
  • Cash left each month after stock, with and without the new terms
  • A risk list: size and color mix errors, tariff swings, credit check
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• You have a dozen or more vendor and software contracts and some renew without anyone deciding.
• A price rise arrived in a terms update and you found out from the invoice.
• You want to renegotiate supplier terms and need the asks ready before the call.

Limits to check before starting

• You have one new contract to read before signing: use the Contract clause risk reviewer.
• You need legal advice on a dispute or a breach: ask a lawyer.
• You want it to renew, cancel or email a vendor for you: do that yourself, as this agent never acts.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Start a chat with the agent. In Claude Code, add it as a skill or save it in .claude/agents, then ask it to run this month.
• Put every signed contract in one folder, or attach them in the chat. Add your register if you have one.
• Add one line per vendor on whether you still use it. The cancel candidates depend on it.
• Read the notice windows first. Decide, act in your own tools, then tell the agent the outcome.
• Run it again on the first Monday of next month. It records what happened and tracks promises.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/monthly-contract-renewal-keeper for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.