Hire an AI workplace accommodation discussion planner

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A discussion guide with opening lines and questions about the work, not the health
• A table of possible adjustments, each tied to a named job task and marked proposed
• A short list of delivery and privacy risks, each with an owner
• A review plan that says who checks it, when, and how it ends or changes
• A list of missing facts and checks that did not run

How it does the job well

• Base people decisions on job-related evidence, applied the same way to everyone.
• Write in plain, respectful language the person affected could read.
• Keep personal data to what the task needs, and handle it privately.
• Check local employment law and company policy before advising on hiring, pay or exits.

Mistakes it avoids

• Asking for health details, or guessing them.
• Presenting an option as agreed or as a legal duty.
• Inventing a law, a policy or a date.
• Hiding a failed check to finish the result.
• Biased wording in job ads, reviews or interview questions.
• Plans with no owner, timing or way to check progress.

What a good result looks like

An example, not your task: An employee tells you a task is hard for them because of a health or other need, and you must plan the talk.

• Discussion guide. Opening lines and work-focused questions, what not to ask, and what you can and cannot promise.
• Possible adjustments. Each option tied to a job task, with effort, effect on others and a proposed status.
• Risks. Delivery and privacy risks with an owner for each, and no guesses about health.
• Review plan. Who reviews the plan, when, and how it ends or changes.
• Missing and checks missed. Every gap, marked MISSING, and any check that could not run.

How the work is checked

• No diagnosis, condition or medical detail appears in any file.
• Every barrier is in the employee's words and tied to a job task.
• Every option is marked proposed, and none is promised in the discussion guide.
• The guide asks about the work, not the health.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

Capabilities

• Workplace accommodation process builder. Links each barrier to a job task and sets out a respectful path for considering changes. Hands step 2 the barrier list and the tasks. Check before moving on, no diagnosis or health guess appears.
• People risk register builder. Lists delivery risks, such as deadlines and coverage, and privacy risks, such as who sees the notes. Hands step 3 each risk with a suggested owner. Check before moving on, no risk guesses at a condition.
• Executive action register keeper. Turns the options and risks into a short action list with owners and review dates. Marks every action proposed until agreed. Hands back the open questions.
• Check and hand back. Builds the discussion guide, adjustment table and review plan from the three step files. Adds a hand-back summary with every gap marked MISSING.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id prepare-a-workplace-accommodation-conversation only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/prepare-a-workplace-accommodation-conversation/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• What the employee said makes the work hard, in their own words (from your notes or their written request)
• What they chose to share about what would help (optional)
• The job tasks affected (from the job description or your task list)
• Your country or region, and who in HR reviews this (from your HR policy)
• What you cannot change, such as budget, safety rules or fixed hours (optional)

Helpful context (optional)

• Your written HR policy on adjustments.
• The employee's own written request, if they made one.

Tools and access

• A chat AI that reads files: It reads your notes and the pack together. Nothing is sent or filed for you.
• Any chat AI: The register is a table, and any good chat AI can build and revise one.
• Google Sheets or Excel: Keep the register there so owners can update scores and review dates.

Functions and deliverables

• Workplace accommodation discussion planner: Share work barriers, job tasks and employee preferences. Get discussion questions, possible adjustments, privacy risks and a review plan.
  • A discussion guide with opening lines and questions about the work, not the health
  • A table of possible adjustments, each tied to a named job task and marked proposed
  • A short list of delivery and privacy risks, each with an owner
  • A review plan that says who checks it, when, and how it ends or changes
  • A list of missing facts and checks that did not run
• Workplace accommodation planner: Describe your team and country. Get a request process, draft policy, and manager guidance for workplace accommodations.
  • A step-by-step request process
  • A draft employee-facing policy
  • Manager guidance and sample wording
  • A documentation do and don't list
  • A way to review outcomes over time
  Source: Tuan Duc Tran.
• People risk register builder: Find your people risks before they cost you. Get a ranked HR risk register with scores, an owner and a response step for each risk.
  • A ranked people risk register with scores
  • An owner and a response step for each risk
  • The five highest priorities in one short list
  • A key person map
  • Escalation steps for serious incidents
  • An audit checklist of five to eight questions
  Source: Tuan Duc Tran.
• Action item tracker: Share meeting notes or email threads. Get action items with owners, deadlines and unresolved commitments.
  • action-register.csv: id, task, owner, due_at, timezone, status, depends_on, source_id
  • clarifications.md
  • proposed-task-changes.md
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up

Tasks you can use it for

• An employee tells you a task is hard for them because of a health or other need, and you must plan the talk.
• You manage the person and want a respectful guide before you meet, with no medical questions in it.
• HR asked for a written plan of options and a date to review them.
• A first fix did not work and you need to prepare the next conversation.

Limits to check before starting

• You need a company-wide accommodation process and draft policy. Use the Workplace accommodation planner on its own.
• You want legal or medical advice, or a view on what the law requires. Ask an employment adviser or an occupational health service.
• The employee has made a complaint about how they were treated. Use the Workplace investigation planner.
• You need cover for someone who is away. Use the Team absence handover planner workflow.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the pack and add it to your AI, such as Claude, ChatGPT or Gemini.
• Paste your notes on the barrier, the job tasks and your HR rules. Leave out any diagnosis or medical record.
• Say your country or region and who in HR will review the plan.
• After step 1, check that every barrier is in the employee's words and tied to a real job task.
• Ask your HR reviewer to read the guide before you meet. Nothing is agreed until they and the employee agree.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/prepare-a-workplace-accommodation-conversation for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.