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Meeting to written update converter
Paste a recurring meeting's purpose and agenda. Get the written update that replaces it, with a template.
Meeting to written update converter is a free AI prompt for the job "Run meetings, notes and plans". Give the instructions to an AI assistant that supports the required files and tools, then review its output.
Free · No account · Made by AI Blocks · Level: beginner · Thinking: low
What it does
The weekly status meeting is six people listening to one person read. Everyone agrees it is too long, nobody cancels it, because somewhere in it a decision gets made. Jason Fried has made the public case for years that the report parts belong in writing and the room should be kept for the few things that need one. This prompt sorts your agenda into the four kinds of item, checks the labels against what was actually said last time, and counts the cost in hours per month. It designs the written update, with who writes it, when, where, a word limit and how questions get asked. It keeps the decide and solve items in a shorter meeting with fewer people, finds a home for the social part so it is not lost, writes the template with headings and limits, and sets up a two-week trial with something to measure.
You give it
- The meeting's purpose, frequency, length, attendees and agenda
- Notes from a recent occurrence (advised)
- What people complain about (optional)
You get
- Each agenda item sorted, with the hours the meeting costs
- The written update design and its template
- The shorter meeting that stays, if any, and where the social part goes
- A two-week trial with a measure
Use it when
- A weekly meeting has grown to an hour and most of it is updates.
- Your team is spread across time zones and the live meeting leaves someone out.
- You want to cancel a meeting but are afraid of losing the one decision it makes.
How to use it
- Copy the prompt, then paste it into Claude, ChatGPT or Gemini with the meeting details under it.
- Paste last week's notes so the sort is based on what really happened.
- Check AGENDA SORTED. Fix any label you disagree with and run again.
- Post the template, start the trial, and ask the end question in two weeks.