Hire an AI weekly catch-up and focus planner

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• A digest of mentions, decisions and action items by topic
• Open loops sorted into next actions, waiting for, someday or dropped
• A list of stalled projects and a plan for next week
• A time-blocked day with deep work first and shallow work batched

How it does the job well

• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.
• Put the most important decision or deadline first, then the details.
• Prepare drafts and proposals. Sending, booking and changing records waits for approval.

Mistakes it avoids

• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.
• Adding process when a short checklist would do.

What a good result looks like

An example, not your task: You were away or heads-down and need to see what you missed.

• Step 1: Digest. Mentions, decisions and action items from your connected tools, grouped by topic.
• Step 2: Weekly review. Open loops sorted into next action, waiting for, someday or dropped, plus stalled projects and a plan for next week.
• Step 3: Protected day. Deep work blocks, batched shallow work windows, buffers and a note of what was cut.
• HAND-BACK SUMMARY. Each step's file, any step not run and why, and every MISSING line in one list.

How the work is checked

• Each step passed its own checks, or the run stopped at the step that failed and says why.
• The steps ran in order, and each one used the result of the one before.
• Nothing was invented to fill a gap. Every gap is a MISSING: line.
• Nothing was sent, published or paid for without a clear yes.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

A second opinion

Before it hands back, your AI reviews the draft the way Cal Newport would. This is a way of reviewing the work. It does not mean they wrote or endorse it.

Capabilities

• Get a digest of what you missed. Scans mentions, messages, tasks and recent documents in each connected tool, groups them by topic and pulls out decisions and action items.
• Run the weekly review. Takes the digest as the list of loose ends. Sorts every open loop into next action, waiting for, someday or dropped, reviews stalled projects and the calendar ahead, and writes next week's plan.
• Plan one protected day. Takes tomorrow's tasks from the digest and the weekly plan, marks each deep or shallow, puts deep work in the earliest blocks of 90 minutes or more and batches shallow work into two windows.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id catch-up-on-your-week-close-loops-and-plan-tomorrow only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/catch-up-on-your-week-close-loops-and-plan-tomorrow/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• At least one connected tool, such as chat, email, tasks or files
• The time window to cover, such as a day, a week or a start date
• Your calendar and task list for tomorrow
• Your goals for the week (optional)

Functions and deliverables

• Weekly catch-up and focus planner: Review missed messages and decisions, sort unfinished work and plan the next day around your most useful tasks.
  • A digest of mentions, decisions and action items by topic
  • Open loops sorted into next actions, waiting for, someday or dropped
  • A list of stalled projects and a plan for next week
  • A time-blocked day with deep work first and shallow work batched
• Activity digest writer: Catch up on what you missed with a daily or weekly activity digest. Get your action items, decisions and mentions, grouped by project.
  • A list of your action items
  • Decisions made
  • Updates grouped by project
  • Mentions of you
  • A note on any source that was unavailable
  Source: Anthropic.
• Weekly work review planner: Review your lists, calendar and waiting-for items. Get open loops sorted, stalled projects flagged and next week planned.
  • Inventory of open loops
  • Each loop sorted to a list
  • Stalled projects flagged
  • Waiting-for follow-ups
  • Plan for next week
  Source: Alireza Rezvani.
• Deep work day planner: Give it your tasks and calendar. Get a schedule with protected focus blocks and shallow work cut back.
  • A schedule table with start time, end time, task and a deep or shallow label for each block
  • Totals for your deep hours and shallow hours
  • A question for each shallow task to help you cut or hand it off
  • A focus-hours log with your weekly total and streak
  • An end-of-day shutdown checklist
  Source: Alireza Rezvani.
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up
• Cal Newport: Plan focused work or reduce project and message overload using Cal Newport’s public approach. Keep fewer priorities and use tools for a clear purpose.
  • Your problem worked on the way Cal Newport would: their questions, their method, their push-back
  • The answer or the work, in Cal Newport's voice, using their ideas by name
  • Anything that goes beyond their public record, marked
  • One suggested next step

Tasks you can use it for

• You were away or heads-down and need to see what you missed.
• It is Friday or Monday and your task list is a mess.
• You want tomorrow planned around your most important work.

Limits to check before starting

• You have one urgent task and no backlog: just do the task, or plan the day on its own with the Deep work day planner.
• You only want tomorrow planned: use the Deep work day planner on its own.
• You are starting fresh with nothing open: there is nothing to close, so write a simple to-do list for tomorrow.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Download the handoff pack. It's a zip with HANDOFF.md and every skill file this workflow uses.
• Give the folder to Claude (in Claude Code, or as files in a Claude Project) and say "Follow HANDOFF.md".
• Connect the tools you use, then say how far back to look.
• Answer its questions during the weekly review. Say what you will drop.
• Give it tomorrow's tasks and meetings for the day plan.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/catch-up-on-your-week-close-loops-and-plan-tomorrow for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.