Hire an AI workday wrap-up planner

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• The day closed, with done, carried and proposed drops
• Three priorities for tomorrow that fit the real free hours, each with a first step
• Protected focus blocks in the longest gap and shallow work in two windows
• Stuck items with three ways out
• On Friday, at most two stop rules with swaps, and a one-page status update if you ask
• One two-minute habit to guard a block that keeps breaking

How it does the job well

• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.
• Put the most important decision or deadline first, then the details.
• Prepare drafts and proposals. Sending, booking and changing records waits for approval.

Mistakes it avoids

• Planning five priorities and calling three of them small.
• Placing a focus block in a 45-minute gap.
• Dropping a task to make the list look closed.
• Writing the status update from memory instead of the closed days.
• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.

What a good result looks like

An example, not your task: Your evenings leak into work because nothing was closed.

• Today, closed. Each task marked done, carried or proposed drop, and whether your focus blocks held.
• Tomorrow's three. Three priorities that fit your free hours, each with a time block and a first step.
• The day's shape. Your focus hours, two shallow work windows and a three-line morning list.
• Stuck items. Any task carried three days, with three ways out: drop it, shrink it or give it a block.
• Friday. At most two stop rules with swaps, and a one-page status update if you ask.
• The guard. One two-minute habit to protect a focus block that keeps breaking.

How the work is checked

• Every task on today's list is marked done, carried or proposed drop.
• Tomorrow's priorities fit the real free hours, not the whole day.
• No more than four focus hours are planned.
• Stop rules were proposed only on Friday or after three broken days, two at most.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

A second opinion

Before it hands back, your AI reviews the draft the way Cal Newport and James Clear would. This is a way of reviewing the work. It does not mean they wrote or endorse it.

Capabilities

• Close the day. Marks each task done, carried or proposed drop, records whether the focus blocks held, and writes the day closed.
• Pick tomorrow's three. Picks the big tasks against the real free hours, three at most, and flags anything carried three days.
• Lay out the day. Places protected focus hours in the longest gap and boxes shallow work into two windows, four deep hours at most.
• Cut on Friday or after three broken days. At most two stop rules, each with a swap, proposed for next week.
• Guard the blocks. When the same interruption breaks the focus hours three days running, one two-minute habit with a cue.
• Write the update on Friday. A one-page status update from the week's closed days, when asked.
• Log and hand back. Saves the day and the row, then stops for your yes.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id daily-shutdown-planner only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/daily-shutdown-planner/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Today's task list, with what got done, what did not and what came in (from your to-do app or a note)
• Tomorrow's calendar with times (copy it from Google Calendar or Outlook)
• The one or two outcomes that matter most this week (advised)
• Today's notes and loose thoughts (optional)
• The shutdown log from earlier days (optional; paste it back each evening if you use a plain chat)

Helpful context (optional)

• A three-word note each morning on what broke yesterday's blocks
• Your team's status update format

Tools and access

• Claude Code: It can read the task file and calendar export and keep the daily files and log. You start it at shutdown time. It does not run on a timer.
• Any good chat AI: Paste the agent, today's list and tomorrow's calendar. Keep the log in a note.
• Any good chat AI: One message is enough, so any strong chat AI works.
• Any good chat AI: Writing rules and reply wording from a list of habits is plain text work.
• Your email app's auto-reply and scheduled send: It turns a stop rule into something that runs without willpower.
• Any good chat AI: Applying a habit method to your day is text work any strong chat AI handles with this skill.
• A paper calendar or tracking app: Marking the day takes seconds and the streak is easy to see.
• Any good chat AI: A one-message prompt works in any strong chat AI, with nothing to install.

Functions and deliverables

• Workday wrap-up planner: Close today’s task list. Choose up to three priorities for tomorrow and draft a plan that fits your calendar.
  • The day closed, with done, carried and proposed drops
  • Three priorities for tomorrow that fit the real free hours, each with a first step
  • Protected focus blocks in the longest gap and shallow work in two windows
  • Stuck items with three ways out
  • On Friday, at most two stop rules with swaps, and a one-page status update if you ask
  • One two-minute habit to guard a block that keeps breaking
• Week priority picker: Share tasks, real hours and a monthly goal. Get goal-focused priorities, small-task batches and a draft plan for tomorrow.
  • Each task marked big or small, with a reason
  • The lever task and a verdict on the one you put off
  • Small tasks batched, handed off or dropped
  • Three priorities with protected time and tomorrow's list
• Deep work day planner: Give it your tasks and calendar. Get a schedule with protected focus blocks and shallow work cut back.
  • A schedule table with start time, end time, task and a deep or shallow label for each block
  • Totals for your deep hours and shallow hours
  • A question for each shallow task to help you cut or hand it off
  • A focus-hours log with your weekly total and streak
  • An end-of-day shutdown checklist
  Source: Alireza Rezvani.
• Not-to-do list builder: Build a not-to-do list from your real week. Each habit gets a stop rule with a number, a swap and a review date. Free, in any chat AI.
  • A short list of what to stop, each with a rule that has a number or limit
  • An 80/20 check on tasks and clients, with any to refer out and a script
  • Wording for auto-replies or agenda rules where they help
  • A protected block, and a review date
• Habit plan builder: Share a habit goal and your daily routine. Get a tiny first step, a reliable cue, simple tracking and a no-guilt restart plan.
  • A short statement of the kind of person who does this habit
  • Versions of the habit ranked easiest to hardest, and a gateway step under two minutes
  • The habit mapped as cue, craving, response and reward
  • Ways to add or remove friction, a tracking table and a restart plan
• Weekly status update writer: Write a weekly status update from your notes. Get a one-page report with an overall call, risks and the decisions you need, in under 250 words.
  • An overall status with a reason
  • Done, in progress, risks and decisions needed
  • Next period's top three
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up
• Cal Newport: Plan focused work or reduce project and message overload using Cal Newport’s public approach. Keep fewer priorities and use tools for a clear purpose.
  • Your problem worked on the way Cal Newport would: their questions, their method, their push-back
  • The answer or the work, in Cal Newport's voice, using their ideas by name
  • Anything that goes beyond their public record, marked
  • One suggested next step
• James Clear: Build a small daily habit through James Clear’s recorded approach. Choose a clear cue, shrink the first step and plan for missed days.
  • Your problem worked on the way James Clear would: their questions, their method, their push-back
  • The answer or the work, in James Clear's voice, using their ideas by name
  • Anything that goes beyond their public record, marked
  • One suggested next step

Tasks you can use it for

• Your evenings leak into work because nothing was closed.
• Your mornings start with the inbox and the real work starts at eleven.
• The same task has carried for a week and you keep rolling it forward.
• You want one fixed end-of-day routine instead of a new planning app.

Limits to check before starting

• You want to close a whole week and plan the next one. Use the Weekly task focus planner.
• You only want a brief of today's meetings and open tasks. Use the Daily executive brief writer.
• You have no task list at all. It can't close a day it can't see, so write down what you did and what is left first.
• You want it to move meetings, decline invites or message people. It only proposes, and you make each change.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Open Claude, ChatGPT or Gemini and paste the agent. In Claude Code, add it as a skill or save it in .claude/agents, then ask it to close the day.
• Paste today's list and tomorrow's calendar, or keep them in a folder it can read. No web access or code is needed.
• Say the one or two outcomes that matter this week. In a plain chat, paste them again each evening.
• Check that every task on today's list is marked done, carried or proposed drop, and that tomorrow's three fit the free hours you gave.
• Add the focus blocks to your own calendar, then stop working.
• Run it again tomorrow evening and say whether the blocks held. After three days it starts seeing patterns.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/daily-shutdown-planner for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.