Hire an AI weekly workload planner

Everything it can hand back

Your task sets the actual outputs. The specialist picks the methods that cover them.

• Your real hours for this week, based on how last week went
• Three weekly priorities, each with protected time
• A week plan with tasks placed on days, and room left for surprises
• A list of tasks to cut, move or hand off, each with a reason
• A dated brief for your first day, and a midweek review point

How it does the job well

• Turn every request into owned actions: who, what and by when.
• Work from the real calendar, notes and lists. Never invent meetings, people or dates.
• Put the most important decision or deadline first, then the details.
• Prepare drafts and proposals. Sending, booking and changing records waits for approval.

Mistakes it avoids

• Planning against the hours on the calendar instead of the real hours.
• Filling every hour. Always leave the buffer.
• Hiding a cut inside the plan. Every cut is listed.
• Inventing a time guess for a task the user did not estimate.
• Losing commitments buried in long notes.
• Mixing confirmed facts with guesses about other people's plans.

What a good result looks like

An example, not your task: It is Sunday night and your to-do list is longer than the week.

• Real hours this week. The hours you can truly plan, worked out from how last week went.
• Last week in hours. Hours sorted into chosen by you, taken by others and taken by habit.
• Three priorities. The work that best serves your goals, each with protected time.
• Week plan. Tasks placed on days so the total fits your real hours, with a buffer left.
• Cut or hand off list. Each task that does not fit, with the reason and what to do with it.
• First day brief. Day one with times, meetings, due work and decisions in order.

How the work is checked

• Planned hours plus the buffer do not pass the real hours.
• Each of the three priorities ties to a stated goal.
• Every cut has a reason and a place to go: cut, hand off or move to a named week.
• Every fact, figure and date traces to a source or is labeled as an assumption.
• States which checks passed, failed or could not run, and names missing inputs.

These checks have not been run against a model yet. Your AI uses them to check its own work.

A second opinion

Before it hands back, your AI reviews the draft the way Seneca and Stephen Covey would. This is a way of reviewing the work. It does not mean they wrote or endorse it.

Capabilities

• Weekly time audit planner. Sorts last week's hours into chosen, taken by others and taken by habit, then sets this week's real hours after fixed events. Hands step 2 one number: the hours you can plan. Check before moving on: the sorted hours match your calendar, and any gap is listed as not accounted for.
• Week priority picker. Takes your task list and goals and picks the big tasks, three priorities and what to put off. Hands step 3 the chosen work with its hours. Check before moving on: planned hours stay under your real hours, with a buffer you can see.
• Executive daily briefing writer. Turns the chosen work and your fixed events into a dated brief for day one. It lists meetings, due work and decisions in the order you will meet them. The workflow then adds the week plan, the cuts and a midweek review point.

How the role works

1. Checks your task, context and available tools.
2. Picks the methods needed and prepares a work plan.
3. Carries out supported tasks, with each method's limits and review gates.
4. Checks the real deliverables and corrects supported faults.
5. Hands back files, evidence and unresolved gaps.

Your specialist's working setup

Download the base specialist without a task form or account. README.md and SETUP.md explain how to use the folder. SOUL.md defines its scope. INTAKE.md asks missing questions inside your AI. PLAYBOOK.md, SKILLS.md, BEST_PRACTICES.md, CHECKS.md and HANDOFF.md guide the work and its checked deliverables.

Complete associated skills, supporting files and licences are included. Choose only the methods needed for the actual task. Keep context, working files and accepted feedback in your AI project.

Use this specialist through MCP or the API

Call prepare_specialist with role_id make-a-realistic-plan-for-a-busy-week only. No task is required to load it. Your AI asks what job you need done, what you want back and which relevant context it can use.

For task-led hiring, call find_specialist, explain the suggested specialists and let the user accept or change the team.

Complete ZIP: Download base specialist. API: GET /api/v1/specialists/make-a-realistic-plan-for-a-busy-week/pack. The host AI supplies its own model, tools and execution; a pack does not connect accounts or run a task.

Inputs and helpful context

The specialist starts from the task brief. Only active methods require their inputs.

For the primary method, when used

• Last week's calendar, or a note of how you spent your hours (from your calendar app or your own log)
• This week's fixed events, such as meetings, school runs or travel
• Your to-do list with a rough time guess for each task
• Your one to three goals for the week
• The hours you can really work, if they differ from your calendar (optional)

Helpful context (optional)

• Two or three past weeks of calendar, for a steadier hours count.
• A note of the tasks you keep moving forward week after week.

Tools and access

• A chat AI that reads files: Claude, ChatGPT or Gemini can read a calendar export or a pasted week, so the hours are counted, not guessed.
• Your calendar app: Copy a week of events or export them. The AI cannot see your calendar unless you share it.
• Any good chat AI: Sorting and adding up a list of blocks is plain text work.
• Your calendar app's export: A real export is faster and more honest than memory.
• Any good chat AI: One message is enough, so any strong chat AI works.

Functions and deliverables

• Weekly workload planner: Share last week's time log, upcoming commitments and priorities. Get a week plan that fits known hours, trade-offs and a first-day brief.
  • Your real hours for this week, based on how last week went
  • Three weekly priorities, each with protected time
  • A week plan with tasks placed on days, and room left for surprises
  • A list of tasks to cut, move or hand off, each with a reason
  • A dated brief for your first day, and a midweek review point
• Weekly time audit planner: Find where your week went. Paste last week's calendar and get your hours sorted into chosen, taken and habit, plus one protected hour a day.
  • Every block of last week, tagged as chosen, taken by others or taken by habit
  • Hours added up in each pile, with each pile's share of the week
  • Your three biggest takers, with what each cost you and who gains
  • One protected hour a day, tied to a named piece of work
  • Each old 'later' turned into a first step with a day and a time
• Week priority picker: Share tasks, real hours and a monthly goal. Get goal-focused priorities, small-task batches and a draft plan for tomorrow.
  • Each task marked big or small, with a reason
  • The lever task and a verdict on the one you put off
  • Small tasks batched, handed off or dropped
  • Three priorities with protected time and tomorrow's list
• Daily executive brief writer: Share your calendar, action list and updates. Get a dated brief of priorities, decisions, conflicts and work waiting on others.
  • daily-brief.md: date, timezone, source coverage
  • Top priorities and why
  • Meetings, due work, decisions, waiting-on items
  • Changes, gaps and next action
• me.md builder: Answer a few questions, or let your AI use what it remembers. Get one private file that tells any AI who you are.
  • One me.md file with up to ten dated sections
  • A list of facts taken from memory, for you to check
  • A short note of what it removed for privacy
  • The two next steps, to save it and set it up
• Seneca: Review time, priorities or an angry reply using Seneca’s recorded Stoic approach. Count actual choices, examine fears and choose one practical next step.
  • Your problem worked on the way Seneca would: their questions, their method, their push-back
  • The answer or the work, in Seneca's voice, using their ideas by name
  • Anything that goes beyond their public record, marked
  • One suggested next step
• Stephen Covey: Plan priorities, handoffs or a hard talk using Stephen Covey’s recorded approach. State the goal, listen first and agree a next step.
  • Your problem worked on the way Stephen Covey would: their questions, their method, their push-back
  • The answer or the work, in Stephen Covey's voice, using their ideas by name
  • Anything that goes beyond their public record, marked
  • One suggested next step

Tasks you can use it for

• It is Sunday night and your to-do list is longer than the week.
• Last week ended with half the plan undone and you want to know why.
• Someone asks for something new and you need to see what it pushes out.
• Travel, school holidays or a launch leave you fewer hours than usual.

Limits to check before starting

• You only need a plan for one day or one meeting. Use the Daily executive brief writer.
• You want to pick priorities from a list and have no calendar to share. Use the Week priority picker.
• You only want to see where last week's time went, with no new plan. Use the Weekly time audit planner.
• The work runs for months and needs risks tracked. Use the Project risk portfolio planner.

Best way to use this role

Give it one clear outcome, the actual files and a definition of done. Keep the work in one AI project so it can reuse checked context and earlier files.

• Open Claude, ChatGPT or Gemini. Pick one that can read files if you want to attach a calendar export.
• Add the workflow pack, then paste or attach last week's calendar, this week's fixed events, your task list with time guesses and your goals.
• After step 1, check the hours count. Does "chosen by you" match how last week felt? Fix any event it sorted wrongly.
• After step 2, check that the big tasks add up to less than your real hours. If they do not, ask which task to cut.
• Read the first-day brief and fix every MISSING line. Nothing is booked for you, so add the events to your own calendar.

Read it as data

Read the complete role setup as JSON. Connect your AI to the AI Blocks MCP library and read aiblocks://roles/make-a-realistic-plan-for-a-busy-week for its role instructions and pinned sources.

This is a prepared AI role. No task has run. Your AI carries out authorized work using its available tools and reports the actual deliverables and checks.