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Clear an email backlog and set triage rules that stick

Give it your inbox rules and the backlog. Get a saved triage guide, drafted replies and fixes.

Clear an email backlog and set triage rules that stick is a free AI workflow for the job "Write emails that get read". It guides your AI through several skills in order, passing each step's output to the next.

Free · No account · Made by AI Blocks · Level: beginner · Thinking: high

What it does

An email backlog is not a time problem. It is a decisions problem: every message needs a call on whether it matters, who it is from and what to say, and making four hundred calls in a row is what nobody can face. So the pile grows and the important email is in there somewhere. This workflow makes the calls once, then applies them. It interviews you about your email: who your senders are, what you always say yes or no to, how you sound, what goes to someone else. It saves that as a guide. Then it goes through the backlog with the guide and drafts a reply, a forward or a one-line decision for every email. Each draft is checked for mistakes: a wrong name, a promise you did not make, a tone that is off. You send in batches.

You give it

Twenty minutes to answer questions about your email
The backlog, exported or pasted, with sender and date
What you can promise and what goes to someone else
Two replies you were happy with (optional)

You get

A saved guide to your senders, your reply voice and your triage rules
A reply, forward or decision drafted for every email
Each draft checked and the mistakes fixed

Use it when

You have more than two hundred unanswered emails.
You dread your inbox and answer the easy ones first.
You cleared it once and it filled up again.

Steps

Inbox rules interviewer: Answer questions about your email. Get a saved guide to your senders, reply voice and rules for triage.
Email backlog clearer: Point it at your inbox. Get what needs you, drafted replies in your voice, and deadlines pulled from long threads.
Email mistake fixer: Paste an email. Get small errors fixed in your own voice, and tracking bits removed from links if you ask.

How to use it

Download the handoff pack. It's a zip with HANDOFF.md and every skill file this workflow uses.
Give the folder to Claude (in Claude Code, or as files in a Claude Project) and say "Follow HANDOFF.md".
Answer its questions about how you handle email. It saves the guide.
Paste the backlog. It drafts a reply or a decision for each email and checks them.
Send the drafts you approve, in batches. Keep the guide for next time.