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AI for small business finance and bookkeeping
Small finance teams and bookkeepers repeat the same work every month: reconcile, close, chase, report, and explain where the money went.
The jobs below link to skills and workflows your AI can follow with your own exports, specialists you can hire in your AI, and calculators for cash and payments. Your AI does the work; you check the numbers.
Jobs finance team owners bring
“Start this job” opens the job page. Say what you want in your own words, and your AI plans it with our specialists. It asks a few questions first and waits for your yes before any work starts.
Close the month faster
Make a close checklist and do the routine steps in the same order each month.
- Month-end close plannerSkillTestedPlan your month-end close with dated tasks, owners and blockers. Find the longest chain of tasks that sets your close time and how to cut it.
- Month-end bookkeeping reviewerAgentTestedGet a month-end close review from your bank and ledger exports: accounts that do not reconcile, odd entries and what to fix before closing.
- Month-end variance commentary writerSkillTestedWrite month-end variance commentary for every line that moved past your limit. Give it this period, last period and budget. You get a reason for each.
Get paid on time
Sort invoices by how late they are and send polite, firm reminders.
- Late invoice and cash forecast reviewerAgentTestedTrack unpaid invoices and draft suitable reminders. Get payment gaps and a cash view that keeps promises separate from money received.
- Payment reminder letter writerSkillTestedShare the invoice and customer history. Get a clear, polite payment reminder and a firmer follow-up draft.
- UK late payment reminder writerSkillTestedGive it a UK business invoice amount and date. Get the script’s interest result, due-date basis and reminder drafts, with scope limits flagged.
See your cash coming
Forecast cash week by week so a short month is no surprise.
- Startup cash forecast builderSkillTestedUse monthly cash flows and growth plans to estimate runway, cash-out ranges, and fundraising timing.
- Cash forecast builderSkillTestedBuild a 30, 60 and 90 day cash forecast from your invoices, bills and fixed costs. See if you can make payroll, with risks named.
- Cash flow and expense analystAgentTestedGet a cash and expense review from your bank and card exports, with a cash forecast, the assumptions behind it and the weeks cash runs low.
Compare budget with what you spent
Build a simple monthly budget versus actual report.
- Budget variance explainerSkillTestedFind out why your actuals missed budget. Give it actual and budget numbers and get each gap split by cause, plus short notes for leadership.
- Financial statement and budget reviewerSkillTestedShare statements, budgets or forecast inputs. Get key ratios, budget variances, cash forecasts and valuation ranges.
- Production cost variance explainerSkillTestedFind out why production cost missed the standard. Give it standard and actual figures, and get a production cost variance report by cause.
Cut software and supplier costs
List every subscription and supplier and find what you can drop safely.
- Business subscription renewal reviewerAgentTestedReview changed bills, usage and renewal terms. Find duplicate costs and evidence gaps before proposing a renewal decision.
- Software subscription terms checkerSkillTestedFind renewal traps, price rises, uptime promises and data exit terms in a software contract before it renews. A first check, not legal advice.
- Software spend auditorSkillTestedFind where you pay twice for software. Give it your spend list and get spend by category, duplicate tools and a plan to cut suppliers.
Match the bank to your books
Reconcile bank lines with your ledger and list what does not match.
- Bank service fee checkerSkillTestedShare bank prices, monthly service counts, credits and the bill. Get expected fees, unused credit and any billing difference.
- Bank and ledger matcherSkillTestedShare bank and ledger files with matching rules. Get matched transactions, review candidates, and unmatched items.
- Ledger to subledger reconcilerSkillTestedMatch your general ledger to your subledger and find each break with a likely cause. Give it both extracts and get a reconciliation report.
AI specialists to hire
A specialist is a ready-made role for your AI, with its own methods and checks.
- Month-end bookkeeping reviewerFor: close the month faster. Paste your bank statement, your ledger or trial balance and last month's close notes. You get a close review and a fix list.
- Overdue invoice reminder writerFor: get paid on time. Draft a polite overdue reminder and review ways to pay. Prepare a firmer note with only the next steps you have approved.
- Cash flow and expense analystFor: see your cash coming. Paste your bank balance and your recent bank and card transactions. You get your cash position, spending by category, a forecast with its assumptions shown and the dates your cash could run low.
- Budget and forecast analystFor: compare budget with what you spent. Paste your budget and your actuals for the month. You get a variance review and a list of actions.
- Vendor bill and spend reviewerFor: cut software and supplier costs. Code vendor bills into a table and flag odd entries. Rank possible savings once doubtful charges have been checked.
- Bank-to-ledger reconciliation and financial statement preparerFor: match the bank to your books. Give it a bank statement for the period, as a file. You get matched items, near matches and a list of what is left on each side.
Workflows that fit
A workflow joins several skills into one job, step by step.
- Month-end financial statement preparerWorkflowTestedPlan the close, sort costs and draft missing entries. Build statements from reviewed books and explain major changes with evidence.
- Overdue invoice reminder writerWorkflowTestedDraft a polite overdue reminder and review ways to pay. Prepare a firmer note with only the next steps you have approved.
- Seasonal cash forecast and buffer plannerWorkflowTestedShare cash balances, dated bills and expected receipts. Get a cash forecast, downside case and options checked against your chosen buffer.
- Vendor bill and spend reviewerWorkflowTestedCode vendor bills into a table and flag odd entries. Rank possible savings once doubtful charges have been checked.
- Bank-to-ledger reconciliation and financial statement preparerWorkflowTestedShare bank statements and your ledger. Get matches, unresolved differences and draft financial statements after confirmed corrections and a fresh export.
Free calculators and tools
They run in your browser. Nothing you type is sent to us.
- Cash balance and runway forecastEnter cash, monthly income and spending, plus growth assumptions. Estimate how long cash lasts and any extra amount needed for your target.
- Early payment discount comparisonEnter the invoice, discount, days paid early and yearly interest cost. Compare the discount saving with the cost of paying sooner.
- Invoice payment fee calculatorEnter the amount you need after fees, the fee rate and fixed charge. Calculate the total to charge and expected fees.
- Supplier quote comparisonEnter two unit prices, shipping, setup and quantity. See delivered totals and the difference per unit.
- Employee or freelancer costsEnter salary, employment costs, workload and freelance rate. Compare yearly costs and the hours at which an employee costs less.
- Fixed loan payment calculatorEnter the loan amount, fixed yearly rate and payment count. Estimate monthly payments and total interest before fees.
How we check plans for finance and bookkeeping
We test the job planner on 5 requests like these before each release. Their average score is 99.3 out of 100. The test checks the plan, not the finished work. See how we test.
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